Review Vacancy

Date Posted: 04/27/22
Applications Due: 08/29/22
Vacancy ID: 103807

Position Information

AgencyMental Health, Office of

TitleAdministrative Assistant 1 / Trainee (Former Secretary 1), Secure Treatment And Rehabilitation Center, STARC, Oakview, P22731

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35528 to $51410 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 6 AM

To 6 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Oneida

Street Address Secure Treament and Rehabilitaion Center - Oakview

9005 Old River Road

City Marcy

StateNY

Zip Code13403

Job Specifics

Minimum Qualifications Candidates must be reachable on the Civil Service eligible list for Secretary 1, Grade 11.

OR

Transfer Opportunities

Administrative Assistant Trainee 1, equated to SG-8: Candidates must have one year of permanent, competitive service in a qualifying title within two salary grades of an SG-8 position. NOTE: If you are transferring from a non-keyboarding title, you must pass the keyboard performance test prior to appointment.

Examples of qualifying titles include Office Assistant 1, SG-6, and Office Assistant 1 (Keyboarding), SG-6.

Administrative Assistant Trainee 2, equated to SG-10: Candidates must have one year of permanent, competitive service in a qualifying title within two salary grades of an SG-10; AND Completed the four core administrative support courses.
NOTE: If you are transferring from a non-keyboarding title, you must pass the keyboard performance test prior to appointment.

Examples of qualifying titles include Office Assistant 2, SG-9, and Office Assistant 2 (Keyboarding), SG-9.

Administrative Assistant 1, SG-11: Current Administrative Assistant 1, SG-11, candidates with one year of permanent competitive service are eligible to transfer. Other candidates must have one year of permanent, competitive service in a qualifying title within two salary grades of an SG-11; AND Completed the four core administrative support courses and four elective administrative support courses. NOTE: If you are transferring from a non-keyboarding title, you must pass the keyboard performance test prior to appointment.

Examples of qualifying titles include Office Assistant 2, SG-9, and Office Assistant 2 (Keyboarding), SG-9.

Traineeship Requirements: As an Administrative Assistant Trainee 1 and 2, you would participate in a two year traineeship. Trainees will be required to take four mandatory core administrative support courses in the first year of the traineeship and four elective administrative support courses in the second year of the traineeship. Elective coursework should be appropriate for the work performed in the position and requires agency approval. The mandatory and elective courses are in the following four administrative support competency areas: Computer Skills and Technology; Interpersonal and Customer Relations; Professionalism and Self-Management; and Verbal and Written Communication. At the successful conclusion of the traineeship, trainees are advanced without further examination to Administrative Assistant 1, SG-11.

NOTE: Candidates who have not previously served in a keyboarding title must demonstrate adequate keyboarding skills (e.g., the ability to type 30 words per minute with at least 96 percent accuracy) by passing the Keyboard Performance Test.

For more information on titles eligible to transfer into the Administrative Assistant 1, SG-11, or the traineeship, please visit: https://careermobilityoffice.cs.ny.gov/cmo/gotit/

Duties Description As an Administrative Assistant 1, you would ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports. Specific duties may include, but are not limited to, the following:

• Prepare correspondence, reports and other documents utilizing software such as Microsoft Office.

• Set up and manage paper and electronic filing systems.

• Create, maintain, and enter information into databases.

• Maintain scheduling and event calendar. Schedule and confirm appointments for clients, customers, or supervisors.

• Complete forms in accordance with agency procedures.

• Review work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.

• Make copies of various documents, place them in proper files, and distribute them to appropriate staff.

• Open, review, sort and distribute the mail in accordance with staff assignments. Review incoming correspondence and establish follow-up deadlines.

• Respond to incoming calls, respond to questions concerning policies or procedures, and refer calls to appropriate staff member for technical information.

• Maintain inventory of office supplies and arrange for office equipment maintenance and service.

• Perform other clerical and secretarial duties as necessary.

Additional Comments:
Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS) through the job rate of an Administrative Assistant 1 (Grade 11).
Administrative Assistant Trainee 1 (NS = Grade 8):
$35,528
Administrative Assistant Trainee 2 (NS = Grade 10): $39,653
Administrative Assistant 1 (Grade 11): $41,953- $51,410

Additional Comments Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees may be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR may be barred from appointment.

OMH hospital employees must be fully vaccinated or willing to become fully vaccinated against COVID-19. Candidates who are not fully vaccinated against COVID-19 may not start working until two weeks after their first dose of a COVID-19 vaccine.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources

Telephone

Fax 315-765-3369

Email Address starc-personnel@omh.ny.gov

Address

Street Central New York Psychiatric Center

PO Box 300

City Marcy

State NY

Zip Code 13403

 

Notes on ApplyingIndicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your other application materials.

http://www.omh.ny.gov/omhweb/Employment/docs/employment-application.pdf

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. The Office of Mental Health embraces diversity and promotes a workplace in which individual differences are recognized, appreciated, and respected. The New York State Office of Mental Health is an equal opportunity/affirmative action employer.