Review Vacancy
Date Posted: 05/09/22
Applications Due: 05/22/22
Vacancy ID: 104512
Position Information
AgencyHealth, Department of
TitleAdministrative Assistant 1(Formerly Secretary 1)/Administrative Assistant Trainee 1/Administrative Assistant Trainee 2 - 02052
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $35528 to $51410 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 4 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? Yes
Telecommuting allowed? No
Location
County Albany
Street Address Division of Administration/Bureau of Vital Records
800 N. Pearl Street
City Albany
StateNY
Zip Code12204
Job Specifics
Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1, Administrative Assistant Trainee 2, or Administrative Assistant 1.*
*Note: Appointment may be made at a traineeship level. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.
In order to be eligible for appointment to this position, candidates must have passed/or pass a keyboarding performance test.
Preferred Qualifications: Proficient in Word, Excel, Outlook and Adobe Acrobat. Must have strong organization skills, the ability to multi-task, demonstrate attention to detail and maintain professionalism in a busy office environment. .
Duties Description The Administrative Assistant will provide key administrative support to the Bureau of Vital Records, in our Fulfillment Unit. Through the use of electronic scanners, microfilm and various software programs. The incumbent will create and/or amend birth, death and marriage records for the public and government agencies. Responsibilities include, but are not limited to; processing mail, electronic imaging of certificates, data entry into various Vital Records software programs. Position requires the use of numerous databases and electronic recordkeeping systems.
Additional Comments In order to be eligible for appointment to this position, candidates must have passed/or pass a keyboarding performance test.
For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Human Resources Management Group - RS/AA1/02052
Telephone 518-486-1812
Fax 518-473-3395
Email Address resume@health.ny.gov
Address
Street Rm 2217, Corning Tower Building, Empire State Plaza
City Albany
State NY
Zip Code 12237
Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to resume@health.ny.gov, with Reference RS/AA1/02052 included in the subject line or by mail to Human Resources Management Group, RS/AA1/02052, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until May 22, 2022
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