Review Vacancy
Date Posted: 05/09/22
Applications Due: 05/20/22
Vacancy ID: 104525
Position Information
AgencyEnvironmental Conservation, Department of
TitleAdministrative Assistant 2
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade15
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $52589 to $63705 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address 625 Broadway
City Albany
StateNY
Zip Code12233
Job Specifics
Minimum Qualifications Reassignment - Currently in the title and an employee of DEC
or
Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or
Transfer Eligible - One year of permanent competitive service at Salary Grade 13 or higher and:
Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Assistant 2, Accountant Aide, Program Aide, Business Document Specialist 3, Head Mail & Supply Clerk, Head Stores Clerk, Legal Assistant 1 and Trainee 2, Office Assistant 3, Office Assistant 3 (Calculations), Office Assistant 3 (Human Resources), Payroll Examiner 2, Payroll Specialist 2, Principal Data Entry Machine Operator.
Also any language parenthetic for the above titles. You will be required to demonstrate proficiency in keyboarding. Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT."
Duties Description This position is located in the Director’s Office in the Division of Environmental Remediation. The Administrative Assistant 2 will manage the administration of the Division of Environmental Remediation including purchasing, phones, word processing of complex documents, finalizing documents prior to release, including Brownfield Cleanup agreements, scheduling, and electronic filing of documents.
The selected candidate will perform the following:
Provide administrative aide to the Division by assembling quarterly reports, monthly reports and other routine reporting items and transmitting them to the distribution list. Type and finalize correspondence, reports, memos, forms, etc.
Answer and screen phone calls, receive and direct visitors, and receive and route correspondence. Maintain office coverage during business hours. Handle purchasing supplies, manage expense vouchers for the Division Director's office, plan travel and maintain the Division Director's and Assistant Division Director’s schedule and meeting commitments.
Track Commissioner's Correspondence (CCUs), Attachment A forms, finalize and mail letters, and organize and maintain a filing system.
Set up meetings, produce reports from the Division’s database, direct and oversee administrative procedures of other division administrative assistants/specialists and office assistants.
The selected candidate must have excellent written and oral communication skills must also efficiently and effectively deal directly with Division staff of all levels including managers, as well as staff of similar levels in other Divisions.
Additional Comments Preferred Qualifications:
Experience with Microsoft Office, highly organized and good communication skills.
Must have a valid driver's license or demonstrate the ability to meet the transportation needs of the position. Travel may be required.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Megan Miller
Telephone (518) 402-9273
Fax (518) 402-9038
Email Address PostingResponses@dec.ny.gov
Address
Street 625 Broadway
City Albany
State NY
Zip Code 12233
Notes on ApplyingPlease email/mail your resume to the above. Be sure to include Posting #22-438 on your resume and also in the subject line of the email or it may not be accepted.
FAQs • How to Get a State Job • Workers with Disabilities (55b/c) • Civil Service Exams
State Agencies: Department of Civil Service • Office of the State Comptroller
OER Link: Employee Unions and Bargaining Units
Exam announcements • General Information about NYS Government
© 2024 NYS Office of Employee Relations
StateJobsNY ℠ 2024 NYS Office of Employee Relations
Accuracy • Privacy • Accessibility • Contact