Review Vacancy

Date Posted: 05/09/22
Applications Due: 05/23/22
Vacancy ID: 104526

Position Information

AgencyParks, Recreation & Historic Preservation, Office of

TitleWedding and Event Coordinator

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeHourly

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $17.98 to $17.98 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Labor Class

Travel Percentage 0%

Schedule

Workweek Other (see below)

"Other" Explanation Schedule: Tuesday through Saturday, 8am to 4:30pm; other days as needed (holidays, events, and event rentals)

Hours Per Week 40

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Dutchess

Street Address Staatsburgh State Historic Site - 75 Mills Mansion Drive, Road #1 Staatsburg, NY 12580

Clermont State Historic Site - One Clermont Avenue Germantown, NY 12526

City see above

StateNY

Zip Code00000

Job Specifics

Minimum Qualifications No Minimum Qualifications per Civil Service - See Operation Needs in Additional Comments Section Below.

Duties Description Business functions include but are not limited to:
-Operating Point of Sale systems, procurement processing, credit card payments, submitting required documentation to the regional business office
-Preparing and evaluating SFS expenditures
-Maintaining onsite files
-Researching and locating OGS vendors following MWBE and SDV guidelines
-Placing online vendor orders for site events and sets up tax-exempt accounts as needed
-Becoming proficient in the revenue and attendance systems
-Entering site revenue and attendance weekly and sending out revenue correspondence to region and Albany
-Providing event assistance for rentals and site/Friends-group sponsored events
-Assisting with set up on major event days as well as post-event take down
-Monitoring parking lots and pay stations and issue warning tickets as needed
-Assisting with household and light maintenance as assigned, including but not limited to sweeping, comfort station cleaning, snow removal and footpath maintenance.
-managing client and vendor relations, scheduling, and all communications
-Tracking and securing on-time submission of all permit applications, insurance documents and health department licenses
-Entering rental payments and other permit fees into Aspira
-Maintaining timely and effective communication with site, park and other regional staff.

Additional Comments Operating Needs:
-Excellent customer service and communication skills
-Basic skills in Microsoft Suite: Word, Excel, Outlook
-Strong skills in scheduling and managing multiple assignments concurrently
-Must possess and maintain a valid NYS driver's license.

Schedule: Tuesday through Saturday, 8am to 4:30pm; other days as needed (holidays, events, and event rentals)

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Jeanne Rock

Telephone

Fax

Email Address taconic.employment@parks.ny.gov

Address

Street NYS OPRHP Taconic Region c/o Jeanne Rock, Human Resources

PO Box 308

City Staatsburg

State NY

Zip Code 12580

 

Notes on ApplyingIf you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters, or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation website here: https://parks.ny.gov/documents/employment/FillableUpdatedParksEmployeeApplicationS1000Part1Taconic.pdf

Please forward your application for review to NYS OPRHP Taconic Region c/o Jeanne Rock, Human Resources, PO Box 308, Staatsburg, NY 12580, or email to taconic.employment@parks.ny.gov.