Position Information

NY HELPNo

AgencyHealth, Department of

TitleHealth Program Administrator 1 – 51467

Occupational CategoryHealth Care, Human/Social Services

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $79325 to $100342 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address 875 Central Avenue

City Albany

StateNY

Zip Code12206

Job Specifics

Minimum Qualifications Current NYS Department of Health employee with permanent or contingent-permanent, competitive status as a Health Program Administrator 1, G-23 OR a NYS employee with one year or more of permanent or contingent-permanent, competitive service in a title at or above a G-21 and deemed eligible for transfer to Health Program Administrator 1, G-23 under Section 70.1 or Section 52.6 of the NYS Civil Service Law.

Preferred Qualifications:Experience with NYS Procurements, including usage of the Grants Gateway, understanding of NYS Finance Laws and requirements, experience completing a competitive and non-competitive procurement from beginning of the process to contract execution, experience in accounting or claim for payment review/audit, excellent written and oral communication skills

Duties Description The Health Program Administrator 1 (HPA1) will lead the Bureau of Emergency Medical Services and Trauma System’s (BEMSATS) Finance, Contracts and Grant Units

The duties include but are not limited to:
Contract and Grant Unit
• Provide grant contract oversight and program management of 37 contracts with Regional EMS Councils and Program Agencies; Oversight includes, but is not limited to: budgetary oversight; grant procurement (RFA/RFP) development; developing performance and outcome measures; creating quality improvement projects; coordinating with other state agencies and external organizations on issues impacting NY state’s EMS System,
• Provide technical assistance and resources to support grantees,
• Ensure that grantees are meeting expectations for Contract deliverables,
• Develop and assist with the development and/or negotiation of contracts, RFPs, IFBs Sole/Single,
• Review budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations,
• Provide vendor contract oversight,
• Follow up on proposed contracts throughout the approval process with internal reviewers and external approval Agencies such as the Attorney General’s Office and the Office of the State Comptroller,
• Provide guidance, technical assistance and training to agency staff and/or grantees and vendors to facilitate the contracting processes, ensuring all control requirements are met,
• Review proposed contracts for fiscal and programmatic correctness and adherence to State policy,
• Prepares and processes purchase orders and contract requisitions in accordance with requirements.

Purchasing Unit
• Receives, reviews and processes requests from Bureau programs for the purchasing and or contracting of all goods and services. During review and processing ensures proper vendor selection procedures are applied – to be purchased from preferred supplier, through an existing contract, or purchased in the open market,
• Oversees as well as purchases a variety of supplies, materials, equipment and services required by Bureau programs. Incumbent will ensure purchasing activities are implemented in accordance with State contracts and open market buying rules and regulations issued by the Office of General Services (OGS) and the Office of the State Comptroller (OSC),
• Review procurement records to ensure that all applicable laws, rules and regulations are adhered to and that the proposed contracts/purchases represent the “best value” to New York State,
• Tracks expenditures against approved expenditure plan and ensures funds are available,
• Prepares and processes purchase orders in accordance with requirements.
General Supervision
• Supervises and trains unit staff in the procedures and techniques required in the performance of their jobs and evaluates their work performance.
• Assists in the development, implementation and maintenance of office policies and procedures to monitor and control the contract and purchasing processes and achieve efficiency
General Supervision
• Supervises and trains unit staff in the procedures and techniques required in the performance of their jobs and evaluates their work performance.
• Assists in the development, implementation and maintenance of office policies and procedures to monitor and control the contract and purchasing processes and achieve efficiency

Additional Comments Permanent, full-time. Occasional travel to areas where public transportation may not be available. Transfer candidates may be asked for SSN to verify title history and eligibility.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Management Group, JB/51467/HPA1

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street RM 2217 Corning Tower, ESP

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingSubmit resume, preferably in PDF format, by email to resume@health.ny.gov, with Reference JB/51467/HPA1 included in the subject line or by mail to Human Resources Management Group, JB/51467/HPA1, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until May 24, 2022.