Review Vacancy
Date Posted: 05/12/22
Applications Due: 05/27/22
Vacancy ID: 104714
Position Information
NY HELPNo
AgencyState, Department of
TitleContract Management Specialist 1 / Trainee 1
Occupational CategoryFinancial, Accounting, Auditing
Salary GradeNS
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $46529 to $77912 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address One Commerce Plaza
99 Washington Avenue
City Albany
StateNY
Zip Code12231
Job Specifics
Minimum Qualifications Contract Management Specialist 1, Grade 18: One year of permanent competitive service as a Contract Management Specialist 1 OR have one year of permanent competitive service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law OR be reachable for appointment from the Professional Careers Opportunity (PCO) - Select eligible list.
Contract Management Specialist Trainee 1, NS: One year of permanent competitive service in an administrative traineeship (as defined in Section 52.6 of the Civil Service Law); OR be currently reachable for appointment from the Professional Careers Opportunity (PCO) eligible list; OR be otherwise eligible for appointment in accordance with either Section 70.1 or 70.4 of the Civil Service Law.
For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Duties Description The requested Contract Management Specialist 1 (CMS) will oversee contract transaction review and processing in support of grant programs, and various contracts, to implement revenue generating programs and a variety of vendor contracts. The positions are located in the Contract Administration Units and will work across agency programs to provide support and review of complex, high value transactions. Duties include:
· Supervise clerical staff in the review, tracking and processing of contract related transactions.
· Receive, review, and process contract related vouchers for programs.
· Receive and conduct level 1 review of vouchers for programs using a centralized voucher process.
· Communicate with program staff regarding need for documentation and clarifications required to approve vouchers.
· Process miscellaneous service contracts and associated payments.
· Report transaction statistics monthly.
· Communicate with CAU Unit Manager regarding transaction and funding issues.
· Work with appropriate Fiscal staff to identify and request funding for contracts.
· Work with control agency staff to address issues.
· Process all transactions in SFS.
· Other duties as assigned.
Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
All Department of State employees are required to be tested weekly for COVID-19 unless they are fully vaccinated. Employees who are vaccinated must provide proof of vaccination status through a secure online portal.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name David Jacobson
Telephone 518-474-2752
Fax 518-402-3656
Email Address HRM.Recruitment@dos.ny.gov
Address
Street One Commerce Plaza
99 Washington Avenue, Suite 1150
City Albany
State NY
Zip Code 12231
Notes on ApplyingInterested candidates should include a cover letter and resume with their response. Please note the vacancy id in the subject line of your response.
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