Position Information

NY HELPNo

AgencyTemporary and Disability Assistance, Office of

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37507 to $46103 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Bureau of Management Services

40 North Pearl Street

City Albany

StateNY

Zip Code12243

Job Specifics

Minimum Qualifications Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title;

OR

Reachable on the appropriate eligible list in Albany.

Duties Description Duties include, but are not limited to:
• Receive and process all requests for forms and publications for OTDA sent through the online ordering system, forms ordering mailbox, fax and us postal service.
• Prepare written communications regarding requests that are not OTDA forms and publications or any issues that may arise with an order.
• Send electronic copies of web only/camera ready forms and/or publications to end customers.
• Prepare stock replenishment orders through OGS Central Printing, NYS Tax and Finance Print Shop for the printing of forms, publications and envelopes as required.
• Maintain spreadsheet of vendor printing logs.
• Track and ensure print requests are received and processed in a timely and professional manner.
• Review, approve and code invoices received from OGS, Tax and outside print vendors for the printing of forms, publications and envelopes.
• Receive print requests from program areas for various items (signs, name plates, packets, etc.)
• Act as printing liaison for NYS Tax and Finance.
• Responsible for the filing and forwarding of Daily DAI Count Reports to predetermined recipients.
• Logging information received from daily reports using excel.
• Assign and track forms and publications numbers.
• Maintain electronic and hard copy files of forms, publications and envelopes.
• Post Forms and publications to the internet and intranet.
• Run reports as requested
• Filing, faxing, scanning (general office/clerical duties)
• Act as back-up to Program Aide.

Additional Comments You must be a current New York State employee to apply for this position. A full-time permanent appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

Interested candidates should send an email to jobpostings@otda.ny.gov and reference the posting #22-138. DO NOT REFERENCE THE VACANCY ID NUMBER.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Recruitment Unit

Telephone (518) 474-6822

Fax (518) 474-9374

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

 

Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact OTDA's designee for reasonable accommodation at (518) 474-7284.