Review Vacancy

Date Posted: 05/12/22
Applications Due: 05/27/22
Vacancy ID: 104768

Position Information

AgencyAddiction Services and Supports, Office of

TitleAdministrative Assistant 1 (Formerly Secretary 1)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35528 to $51410 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%


Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes


County Onondaga

Street Address NYS Office of Addiction Services and Supports

333 East Washington Street

City Syracuse


Zip Code13202

Job Specifics

Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*

*Note: Appointment may be made at a traineeship level. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $35,033 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $39,030) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.

Provisional appointment: One year of permanent competitive or 55b/c service as an Office Assistant 1 (Keyboarding), Office Assistant 1 (Keyboarding Spanish Language), Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding Spanish Language), Law Department Document Specialist Trainee 1, Law Department Specialist Trainee 2, or Law Department Document Specialist.

Duties Description • Provides Secretarial support to the Regional Office, including but not limited to typing, filing, mail, arranging meetings, conference calls and videoconference set-up, ordering supplies, etc. arranging travel.
• Assists with Annual provider Budget Review, copies and assembles data and budget books for 17 counties.
• Processes purchase requisitions and reconciles in SFS, manages equipment inventory and process all paperwork related to such, provides oversight and maintenance of office equipment.
• Manages and maintains state vehicle assigned to the Regional Office, includes scheduling yearly inspections, winter tire rotations, oil changes and cleanliness. Processes monthly reports.
• Assists the program managers with re-certification reviews, manages communication between the Regional Office and Local Governing units for exit interviews.
• Other duties as requested by the Regional Coordinator

Additional Comments The salary range for this position is as follows:

$41,953-$51,410 (SG-11 level)
$35,528- $43,753 (Trainee 1 level-equated to SG-8)
$39,653-$48,662 (Trainee 2 level-equated to SG-10)

If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit .

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Contact Information

Name Bureau of Human Resources Management

Telephone (518) 457-2963

Fax (518) 457-4880

Email Address


Street NYS Office of Addiction Services and Supports

1450 Western Avenue

City Albany

State NY

Zip Code 12209


Notes on ApplyingYou must currently be employed by the State of New York in order to apply for this position. Interested candidates should submit resume and cover letter in Word or PDF format with Reference Code DB/AA1/50879 to including a social security number for eligibility verification. If you are applying as a provisional candidate, be sure to clearly illustrate how you meet the minimum qualifications. Please be sure to include reference code DB/AA1/50879 in your response. Failure to include this code could result in your application not being processed.