StateJobsNY

Position Information

AgencyPeople With Developmental Disabilities, Office for

TitleAdministrative Assistant 1 - CNYDDSO

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41953 to $51410 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Oneida

Street Address Central New York DDSO

101 W. Liberty St

City Rome

StateNY

Zip Code13440

Job Specifics

Minimum Qualifications MINIMUM QUALIFICATIONS:

Administrative Assistant 1:

Candidates must be a current New York State employee reachable on the Secretary 1 eligible list.

Transfer:

Candidates must have one-year permanent competitive service as an Administrative Assistant 1 or Secretary 1and be eligible for lateral transfer to transfer under Section 70.1 of the Civil Service Law.

OR

Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory and elective coursework**.

Administrative Assistant Trainee 1:

Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. **

Administrative Assistant Trainee 2:

Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework**.

**Incumbents will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.

Candidates that are not currently incumbering or have not previously held a keyboard or secretarial title, will have to take and pass a typing proficiency exam to qualify for transfer.
Preferred Qualifications:

• Ability to manage changing priorities in a fast-paced office environment.
• Strong organizational skills.
• Attention to detail.
• Excellent communication skills.
• High proficiency with Microsoft Outlook, Word, Excel and Access.
• Strong knowledge of professional correspondence formatting.
• Ability to proofread and edit all correspondence prepared for signature.
• Desire to contribute to a team-oriented workplace.

Duties Description POSITION DESCRIPTION:

The office for People with Developmental Disabilities (OPWDD) CNY DDSO provides high-quality, person-centered services, supports, and advocacy to individuals with developmental disabilities in New York State. This DDSO employees close to 3,000 employees. We are guided in our interactions with the people we serve and each other by compassion, dignity, diversity, excellence and honesty. The Human Resources Office represents OPWDD on all matters related to personnel management. Typical workload includes the handling of sensitive information related to staff deployment, employee benefits, background checks, employee and labor relations, etc. As a result, the ability to maintain confidentiality is an important requirement of the position.






PRIMARY DUTIES AND RESPONSIBILITIES:

• Provide clerical support for multiple Human Resources Specialists.
• Participate/ensure completion of routine support functions (i.e. telephone coverage, maintain office files in accordance with policy and retention guidelines, acquisition of supplies, scheduling of equipment repairs, incoming mail, type all correspondence and special reports.
• Prepare, modify and edit Excel, Access, spreadsheets and Power-point presentations.
• Schedule meetings and maintain electronic calendar, complete travel vouchers.
• Administrator duties for both Rome/Syracuse regions.
• TIMES maintenance; worklist items, transactions and any changes as needed
• Track leaves, projected vacancies, and probationary leaves
• Maintain/run/distribute appropriate Crystal Reports bi-weekly and as special projects occur
• Annual file maintenance
• Meet with and respond to employees as needed in a professional and timely manner
• Will be cross-trained to provide backup coverage in a variety of areas
• Assisting with office projects as they occur
• Maintain confidentiality
• Maintenance of intranet page.
• Supervision may be a component.

Additional Comments TITLE: Administrative Assistant 1 (Formerly Secretary 1)
OR Administrative Assistant Trainee 1 and Trainee 2

NUMBER OF POSITIONS: 1

SALARY GRADE: 11

SALARY: $41,953- $51,410 (Administrative Assistant 1)
$35,528 (Administrative Assistant Trainee 1)*
$39.653 (Administrative Assistant Trainee 2)*


JURISDICTIONAL CLASS: Competitive

NEGOTIATING UNIT: CSEA/Administrative Services Unit

OFFICE/REGION:
DIVISION/DEPARTMENT: Workforce Talent Management- Human Resources

LOCATION: 101 W. Liberty St.
Rome, NY 13440

SHIFT/PASS DAYS: 8:30AM – 4:30PM
Pass Days: Sa/Su
APPLICATION PROCEDURE: Submit PRF-1 form and/or cover letter and résumé by 5/23/22, to:

Central New York DDSO
Human Resources Office
101 W. Liberty St.
Rome, NY 13440
E-Mail: cny.jobs@opwdd.ny.gov
Fax: 315-338-0443

Please reference the above EOA #22-137 in all correspondence.

Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
Please note:
• As of 10/12/2021 all OPWDD employees must be vaccinated against COVID-19 or submit to mandatory weekly testing for COVID-19.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources

Telephone 315-336-2300 ext578

Fax 315-338-0443

Email Address cny.jobs@opwdd.ny.gov

Address

Street Central New York DDSO

101 W. Liberty St

City Rome

State NY

Zip Code 13440

 

Notes on ApplyingAPPLICATION PROCEDURE: Submit PRF-1 form and/or cover letter and résumé by 5/23/22, to:

Central New York DDSO
Human Resources Office
101 W. Liberty St.
Rome, NY 13440
E-Mail: cny.jobs@opwdd.ny.gov
Fax: 315-338-0443

Please reference the above EOA #22-137 in all correspondence.

Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
Please note:
• As of 10/12/2021 all OPWDD employees must be vaccinated against COVID-19 or submit to mandatory weekly testing for COVID-19.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer