Review Vacancy

Date Posted: 05/16/22
Applications Due: 05/30/22
Vacancy ID: 104954

Position Information

AgencyState, Department of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $52608 to $65702 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%


Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes


County Albany

Street Address One Commerce Plaza

99 Washington Avenue

City Albany


Zip Code12231

Job Specifics

Minimum Qualifications One year of permanent competitive service as an Administrative Assistant 2 or one year of permanent competitive service in an office assistant, clerical, secretarial or keyboarding title allocated to Grade 13 or higher eligible for transfer under Section 70.1 of the Civil Service Law. Transfer candidates may be required to demonstrate keyboarding proficiency by passing the keyboarding performance test.

Duties Description The Administrative Assistant 2 will provide administrative support to the Administration Unit. The Administration unit is responsible for management, enforcement and clerical support for the Division; Licensing FOIL requests; creation and status updates for complaints and inspections. The unit also maintains final disposition of cases including the collection of fines, penalties and license status updates initiated by hearing determinations and consent orders.
The Administrative Assistant 2 in this unit is responsible for the management of FOIL requests, docketing complaints and inspections; enforcing hearing determinations and consent orders; responding to inquiries from Executive staff; answering phones and supervision of clerical staff as well as Board Coordinator.
The unit manages 1,500 complaints annually and processes over 1,200 FOIL request each year.

Please note compressed workweek and telecommuting will be allowed once training is completed.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to

All Department of State employees are required to be tested weekly for COVID-19 unless they are fully vaccinated. Employees who are vaccinated must provide proof of vaccination status through a secure online portal.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Monica Alvarez

Telephone (518) 474-2752

Fax (518) 402-3656

Email Address


Street One Commerce Plaza

99 Washington Avenue, Suite 1150

City Albany

State NY

Zip Code 12231


Notes on ApplyingPlease submit a resume and include the Vacancy ID number with your response.