Review Vacancy

Date Posted: 05/16/22
Applications Due: 05/31/22
Vacancy ID: 104975

Position Information

AgencyInsurance Fund, State

TitleAdministrative Specialist 1/Trainee 1/2

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $46529 to $77912 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%


Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes


County New York

Street Address 199 Church Street

City New York


Zip Code1007

Job Specifics

Minimum Qualifications MINIMUM QUALIFICATIONS:
Reachable for appointment to Trainee 1 level on the current Civil Service eligible list used for filling this title; one year of permanent, competitive class service as an Administrative Specialist 1; or one year of permanent, competitive class service in a title eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law.

Titles eligible for transfer to the Trainee 1 level include but are not limited to: Administrative Assistant 1, Office Assistant 3, Program Aide.

Titles eligible for transfer to the journey level title include but are not limited to: Human Resources Specialist 1, Senior Administrative Analyst, Training Specialist 1.

Duties Description The Administrative Specialist 1/Trainee 1/2 maintains contract compliance files regarding recurring required documents (insurance certs, consultant form B, etc), maintains security guard licenses, handles supplier data entry and bank/EFT entry for Oracle suppliers, manages the unit’s three shared mailboxes, assists with purchase orders, processes all business card orders (statewide). Additional duties include, but are not limited to updating the contract data bases, back up for the mailroom operation, answering phones, assisting with vendor responsibility, administrative reviews (searches) and other ad-hoc administrative projects as required. The Administrative Aide also assists with administrative functions in the executive reception area.

Additional Comments Please note: If you scored 100 on the PCO General Titles examination and are active in the Albany location, but did not receive a canvass letter, you may still be eligible for list appointment. Candidates are encouraged to apply and make note of their PCO list status in their application.

NYSIF has a telecommuting program.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Natalia Mahoney


Fax (518)437-1618

Email Address


Street 15 Computer Drive West

City Albany

State NY

Zip Code 12205


Notes on ApplyingTo apply, send a cover letter and resume to Please include the position title, vacancy ID number, and your current Civil Service title within your application.