Review Vacancy

Date Posted: 05/18/22
Applications Due: 06/02/22
Vacancy ID: 105111

Position Information

AgencyTransportation, Department of

Title Administrative Assistant 1/Administrative Assistant Trainee 1/Trainee 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41953 to $51410 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%


Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No


County Monroe

Street Address 1530 Jefferson Rd.

City Rochester


Zip Code14623

Job Specifics

Minimum Qualifications In order to be considered for permanent appointment, candidates must be reachable on the current Civil Service Secretary 1 eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law. To be appointed, candidates are required to pass a typing test.


All clerical titles SG 6 and up are encouraged to apply

Trainees will be required to take eight courses, four mandatory and four electives, in the following administrative support competencies:

Computer Skills and Technology
Interpersonal and Customer Relations
Professionalism and Self-Management
Verbal and Written Communication.

Trainees will be able to take these competencies through The NYS & CSEA Partnership, either through classroom or online training and webinars, or equivalent offering through another entity as determined by the Agency.

The following four administrative support core courses are mandatory and should be completed before advancement or appointment to Administrative Assistant Trainee 2.

Microsoft Word Basics
Customer Service
Organized Office Worker
Successful Business Writing

Failure to complete the required Traineeship-Coursework Requirements prior to completion of the traineeship will result in a termination from the position.

Region 4 Administrative Services Position Duties

Duties will involve working with personal and confidential employee information.

Duties will include but are not limited to:

Mailroom duties;
Back up for ID Coordinator;
Typing and processing correspondence, reports and other documents;
Ordering supplies;
Track Inventory;
Assist with canvasses for various appointments in the Department of Transportation;
Track Leave Reports to ensure proper paperwork is received for leaves and follow-up as necessary;
Track PER 79s.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Qualified candidates should submit a current resume, letter of interest and a completed NYS Dept. of Transportation Application for Employment (S1000 Part 1) with Notice Number R04-22-44 included in the subject line and referenced in the cover letter to:

Lisa M. Schuster
Administrative Services Director
New York State Department of Transportation- Region 4
1530 Jefferson Rd.
Rochester, NY 14623
585-272-3426 (fax)

Applications and resumes must be received or postmarked no later than May 31, 2022.

All State employees in Executive controlled agencies, who are not subject to a mandatory vaccination requirement shall be tested for COVID-19 weekly unless they are fully vaccinated.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Lisa M. Schuster

Telephone 585-272-3334

Fax 585-272-3426

Email Address


Street 1530 Jefferson Rd

City Rochester

State NY

Zip Code 14623


Notes on ApplyingApplications for employment may be found at the following web address: