Position Information

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleOffice Assistant 3 (Calculations)

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $49703 to $60371 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Job Specifics

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55-b/c service in a title SG-12 or higher and otherwise eligible for transfer under Civil Service Law.

Duties Description The Office Assistant 3 (Calculations) will be responsible for the day-to-day supervision of accounts payable staff within the Business Office, including scheduling work and setting priorities, providing training and instruction, and assisting in the development and implementation of new or revised procedures. Duties include, but are not limited to:

• Audits and processes accounts payable and travel vouchers; provides training, advice and assistance to travelers, vendors, program, and Business Office staff.
• Supervises staff in the review of DCJS accounts payable vouchers, including travel, to ensure timely and accurate processing. Performs several supervisory administrative tasks such as approving timecards, time off requests, work schedules, assessing staff performance and completing performance evaluations.
• Reviews and approves purchase requisitions, confirming required information is available and accurate.
• Administers the DCJS credit card programs and acts as travel agent liaison.
• Coordinates with program staff regarding timely payment of invoices and P-card reconciliations.
• Conducts oral and written communications vendors and agency program staff or employees for the purpose of providing and requesting information, resolving issues, and explaining or interpreting procedures.
• Supervises paycheck sorting and distribution process to ensure procedures are followed and monitors internal controls.
• Reviews payments for compliance with the Comptroller’s rules and regulations regarding expenditures.
• Provides backup for Business Office functions, and other duties as needed

Additional Comments Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Kimberly Carr, Equal Opportunity Specialist at (518) 457-2409.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Justine Fritts

Telephone (518) 485-7696

Fax (518) 457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting # 105180 on your cover letter.

DCJS was named to the Times Union’s list of 2017 through 2020 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.