StateJobsNY

Position Information

AgencyMental Health, Office of

TitleOffice Assistant 1, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $31870 to $39423 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Job Specifics

Minimum Qualifications Candidates must have permanent status as an Office Assistant 1, Grade 6, and be eligible for a lateral transfer, OR be eligible for transfer under Section 70.1 of the Civil Service Law.

Individuals certified eligible for the 55b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Please provide a copy of your letter of eligibility with your response.

**Candidates reachable on the Office Assistant 1 Civil Service eligible list will be canvassed as appropriate and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities.**

All OMH Central Office employees who are vaccinated for COVID-19 must show proof of vaccination. Fully vaccinated means that two (2) or more weeks have elapsed since receiving either the second dose in a two-dose COVID-19 vaccination series (e.g., Pfizer-BioNTech or Moderna) or the first and only dose of a single-dose vaccine (e.g., Johnson & Johnson [J&J]/Janssen). Those not vaccinated must indicate this. Vaccination is required for many OMH positions but not all. Those not vaccinated for COVID-19 are ineligible for appointment to positions that require vaccination.

Duties Description The New York State Office of Mental Health (OMH) is recruiting to fill an Office Assistant 1, Grade 6, position assigned to the position in the Office of Financial Management, Community Budget Financial Management (CBFM) Group. This position provides secretarial support for to the CBFM budget and Consolidated Fiscal Reporting Unit (CFRU), and also supports the Contract & Claims Unit as needed. This position provides clerical support for the Director of the CFR Unit, 4 managers and 15 professional budget and 4 CFR staff assigned to budgeting and fiscal reporting functions interacting with 800 providers operating more than 2,400 programs funded by OMH's $1.3 billion Aid to Localities budget. Specific duties to be performed include, but are not limited to, the following:

Process mail and correspondence; maintain logs and tracking of transactions and assignments.

Assist with travel arrangements and collect travel documentation.

Schedule meetings and maintain staff calendars.

Answer the main phone line and refer calls to appropriate staff member.

Create, organize, and maintain paper and electronic files.

Prepare routine correspondence.

Scan, fax and/or photocopy documents.

Assist with daily tasks and project tracking to ensure timely completion of assignments.

Track and log documents from community providers.

Serve as backup for other administrative staff in the Office as needed.

Perform other clerical duties as assigned.

Additional Comments Specific scheduled hours for this position will be discussed during the interview process.

The Mission of the New York State Office of Mental Health (OMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where the unique attributes and skills of all employees are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Nicole Landry

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #109581 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.