Position Information

NY HELPNo

AgencyMental Health, Office of

TitleProgram Aide, , Central Office

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46983 to $57231 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Capital District Psychiatric Center

75 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Job Specifics

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as an Program Aide (formerly Agency Program Aide/Administrative Aide), Grade 13, and be eligible for lateral transfer; OR be eligible for transfer under Section 70.1 of the Civil Service Law.

Based on federal and/or state regulations, this position requires vaccination against COVID-19. Upon appointment, the selected candidate must be fully vaccinated, or willing to become fully vaccinated, against COVID-19 and will be required to provide proof of vaccination. Candidates who are not fully vaccinated against COVID-19 at the time of interview may not start working until two weeks after their final dose of a COVID-19 vaccine

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Program Aide, Grade 13, position in the Office of Financial Management, Bureau of Procurement Enterprise Services (BPES). BPES provides contract management and procurement support services to 24 facilities, OMH Central Office, OMH Cook Chill Production Center, and OMH Capital Operations.

The incumbent will perform para-professional duties for multiple units within the BPES. Specific duties may include, but are not limited to, the following:

1. Access database development and maintainence
2. SharePoint development and maintenance
3. Fiscal and contract analysis utilizing SFS analytics and other sources.
4. Vendor responsibility reviews
5. Research projects for BPES management
6. Preparation of reports and dashboards for BPES management and OMH executives
7. Develop agendas and scribe for meetings
8. Create, maintain, and update templates used by BPES staff
9. Statewide Financial System (SFS) activities

Desired competencies:

* Proficient in Microsoft Office products, especially Word and Excel
* Critical thinking and problems solving skills
* Good oral and written communication skills
* Ability to manage multiple assignments/projects
* Ability to research solutions independently and desire to learn new skills

This position is vital to the core mission of the agency because it is the communication, organization, coordination and record maintenance functions provided by this position that enable the BPES’s administrative management program staff to accomplish the work of the BPES.

Additional Comments The Bureau of Procurement Enterprise Services is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.

Based on federal and/or state regulations, this position requires vaccination against COVID-19. Upon appointment, the selected candidate must be fully vaccinated, or willing to become fully vaccinated, against COVID-19 and will be required to provide proof of vaccination. Candidates who are not fully vaccinated against COVID-19 at the time of interview may not start working until two weeks after their final dose of a COVID-19 vaccine

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Brian Engelhardt

Telephone

Fax 518-486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street 44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #109983 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.