Review Vacancy
Date Posted: 09/22/22
Applications Due: 10/05/22
Vacancy ID: 113052
Position Information
NY HELPNo
AgencyHealth, Department of
TitleProgram Aide - 51128
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade13
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $46983 to $57231 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
Location
County Albany
Street Address Division of Legal Affairs , Bureau of Administrative Hearings
Corning Tower, ESP
City New York
StateNY
Zip Code12237
Job Specifics
Minimum Qualifications Transfer Opportunity: Current New York State Department of Health employee with one year of permanent or contingent-permanent service as a Program Aide, Grade 13 or New York State employee with one or more years of permanent or contingent-permanent service in a title at Grade 11 or above, and eligible for transfer to Program Aide, Grade 13, under Section 70.1 of the Civil Service Law.
Preferred Qualification: Ability to work in a fast-paced environment. Experience with Outlook, SharePoint, Excel, Adobe, and Word. Personnel and/or management experience. Experience with databases. Having knowledge of the various programs within the Department of Health. Can maintain confidentiality of sensitive documents and materials.
Duties Description "Managing the Bureau case intake and management system: This entails opening a case file in the system that contains multiple fields, including assigned attorney, names and address of case subject, name of referring Program and case type. Updating the case file on the system whenever there is a significant event and closing the case in the system and describing the disposition.
Maintaining Bureau shared directories, including a Forms directory that contains separate form documents for each Program case type and other Bureau functions.
Keeping a log of appearances by Attorneys representing case subjects.
Creating charts and spreadsheets to track Bureau work and functions.
Creating non-electronic case files for Attorneys:
Maintaining the Bureau filing system, including ensuring that older cases are organized, labeled, and sent to storage, and maintaining and tracking closed files within the Office.
Preparing formal legal documents and related correspondence, under attorney supervision.
Mailing (by regular or certified) formal legal notices, orders, and correspondence, and distributing via email copies of such notices, correspondence and order to appropriate DOH Bureau and Program personnel. Creating and maintaining affidavits of service.
Assisting Attorneys with ITS requests, scheduling of meetings, and submission of travel reimbursement forms.
Organizing responses to FOIL requests.
Answering the Bureau phones.
Ordering office supplies and paying vendors.
Handle servicing of office equipment including printers and copiers."
Additional Comments
For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Human Resources Management Group, JGL/PA/51128
Telephone 518-486-1812
Fax 518-473-3395
Email Address resume@health.ny.gov
Address
Street Room 2217, Corning Tower Building, Empire State Plaza
City Albany
State NY
Zip Code 12237
Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to resume@health.ny.gov, with Reference JGL/PA/51128 included in the subject line or by mail to Human Resources Management Group, JGL/PA/51128, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.
FAQs • Workers with Disabilities (55b/c) • Civil Service Exams
State Agencies: Department of Civil Service • Office of the State Comptroller
OER Link: Employee Unions and Bargaining Units
Exam announcements • General Information about NYS Government
© 2024 NYS Department of Civil Service
StateJobsNY ℠ 2024 NYS Department of Civil Service
Accuracy • Privacy • Accessibility • Contact