Position Information

NY HELPNo

AgencyTaxation & Finance, State

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51711 to $62806 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address W.A. Harriman State Office Campus

City Albany

StateNY

Zip Code12227

Job Specifics

Minimum Qualifications The selected candidate must be eligible for transfer under Civil Service Law or reachable on the appropriate eligible list for this title and location in accordance with the provisions of Civil Service Law, Rules and Regulations.

Duties Description Under the general direction of the Associate Director of Human Resources, the incumbent will be responsible for performing the day-to-day administrative and office management activities for the Office of the Human Resources Management (OHRM). More specifically, the incumbent will:

• Assist the Bureau Directors with administrative needs including but not limited to: calendar updates, meeting agendas, monthly reports, ordering supplies, travel arrangements, and receive, coordinate, and send Bureau correspondence.
• Maintain and monitor financial records and prepare documents and reports.
• Complete, submit and manage Help Desk tickets.
• Update and proactively monitor the Bureau’s intranet pages to ensure the information is current.
• Function independently with little direction or review of work.
• Exercise independent judgment and decision-making on a regular basis.
• Maintain confidential documents, information, and files in both electronic and paper formats.
• Review incoming correspondence and reports to determine their significance. Make recommendations to manager or refer to appropriate person for reply.
• Gather data relevant to complex or unusual inquiries in order to provide a basis for a reply or a decision and/or draft the reply.
• Answer the telephone or assist employees in-person by responding to questions concerning policy or procedures and referring to appropriate staff member for very technical information.
• Oversee staffing of Bureau’s main phone line. Ensuring appropriate coverage at all times.
• Assist with office recruitment, personnel paperwork, and other Staffing duties as necessary.
• Monitor and respond to inquiries sent to the Human Resources email box.
• Be available for office coverage.
• Meet the Department's time and attendance rules and regulations.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Michelle Larimore

Telephone 518-530-5355

Fax

Email Address Michelle.Larimore@tax.ny.gov

Address

Street W.A. Harriman State Office Campus

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified candidates should submit a letter of interest along with a resume including current title and how you qualify. Please reference the vacancy ID number, and the title of this position in your response to this posting.