Review Vacancy
Date Posted: 11/28/22
Applications Due: 12/07/22
Vacancy ID: 117489
Position Information
NY HELPNo
AgencyCivil Service, Department of
TitleOffice Assistant 2
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade09
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $39022 to $47968 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 4 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
Location
County Albany
Street Address Core 1 Swan Street
City Albany
StateNY
Zip Code12239
Job Specifics
Minimum Qualifications PERMANENT: Reachable on the Office Assistant 2 eligible list OR eligible for Section 70.1 transfer, or reassignment. (A comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at www.cs.ny.gov/jobseeker/faq/transfer.cfm)
Duties Description This position is in the Support Unit of the Employee Benefits Division. The Support Unit is responsible for the daily workflow of the Division. The primary job duties of the position may include, but not be limited to:
• Daily pick-up and delivery of mail throughout the Division.
• Daily pick-up and distribution of reports throughout the Division.
• Opening, sorting, and coding mail by unit and retention level.
• Processing mail returned to the Division by looking it up in our database system and delivering it to the correct unit.
• Scanning in mail using the software programs Datacap and Capture.
• Processing incoming faxes in Microsoft Outlook.
• Purging and shredding documents in accordance with Health Insurance Portability and Accountability Act (HIPAA) regulations according to a monthly schedule.
• Providing support in the weekly mailing of Activity Listing Reports.
Additional Comments NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Meghan Louden
Telephone 5184732259
Fax
Email Address dcshumanresources@cs.ny.gov
Address
Street Empire State Plaza, Agency Building 1
City Albany
State NY
Zip Code 12239
Notes on ApplyingNOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.
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