Review Vacancy
Date Posted: 01/23/23
Applications Due: 02/06/23
Vacancy ID: 122423
Position Information
NY HELPNo
AgencyEducation Department, State
TitleAdministrative Assistant 1, Administrative Assistant Trainee 1, (Open to current NYS Employees only), Box ACS-2797/08008
Occupational CategoryNo Preference
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $43648 to $53490 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
Location
County Monroe
Street Address Adult Career and Continuing Education Services
Rochester VR District Office
City Rochester
StateNY
Zip Code14607
Job Specifics
Minimum Qualifications Minimum Qualifications:
Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11.
Eligible List Appointment to Administrative Assistant 1: Candidates must be reachable on the Secretary 1 eligible list. If you are on the eligible list for Secretary 1, you may receive a canvass letter. You must complete and return the canvass letter as instructed.
Section 70.1 Transfer to Administrative Assistant 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework**. For information regarding the transfer options of your current title, please visit Civil Service Career Mobility Office Website at: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm.
Section 70.1 Transfer to Administrative Assistant Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. For information regarding the transfer options of your current title, please visit Civil Service Career Mobility Office Website at: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm.
Section 70.1 Transfer to Administrative Assistant Trainee 2: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework**. For information regarding the transfer options of your current title, please visit Civil Service Career Mobility Office Website at: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm.
Duties Description
Additional Comments Conditions of Employment:
This will be a permanent appointment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of work experience and/or completed coursework will be required for all candidates at the time of interview. Successful completion of an appropriate keyboarding test will be required for all candidates unless candidates demonstrate previous service in a competitive title for which passing a keyboarding test was required.
This position may be filled as a traineeship. The salary above applies to candidates appointed to Administrative Assistant 1, SG-11. The salary for candidates appointed to Administrative Assistant Trainee 1 starts at $36,964 and, for current New York State employees, is based on the candidate’s salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship in order to advance to the journey level title and salary. Failure to complete the requisite courses prior to the completion of the Administrative Assistant Traineeship will result in removal from employment.
*Leads to a maximum salary of $53,490 upon completion of traineeship and through annual performance advances.
Administrative Assistant Traineeship Coursework Requirements: Trainees will be required to take eight courses, four mandatory and four electives, in the following administrative core competencies: Computer Skills and Technology; Interpersonal and Customer Relations; Professionalism and Self-Management; Verbal and Written Communication. Candidates appointed to Administrative Assistant Trainee 1 must complete one mandatory course in each of the core competencies within one year of appointment. The mandatory courses are Microsoft Word Basics, Customer Service, Organized Office Worker, and Successful Business Writing. Advancement from Administrative Assistant Trainee 1 to Administrative Assistant Trainee 2 is contingent upon completion of one year of permanent competitive or 55b/c service as an Administrative Assistant Trainee 1 and completion of the four mandatory courses. Candidates appointed to or advanced to Administrative Assistant Trainee 2 must complete one elective course in each of the core competencies prior to the completion of the Administrative Assistant Traineeship. Advancement from Administrative Assistant Trainee 2 to Administrative Assistant 1 is contingent upon completion of the requisite courses. Failure to complete the requisite courses prior to the completion of the Administrative Assistant Traineeship will result in removal from employment.
Application:
Qualified candidates should send a resume and letter of interest by February 6, 2023 to accesjobs@nysed.gov (email submissions are preferred). You must include the Box number (ACS-2797/08008) of the position in the subject line of your email and cover letter to ensure receipt of your application. In order to qualify for the position, when you have current or prior New York State employment, you may be contacted by NYSED Personnel for your social security number to confirm your state employment history.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Office of Human Resources Management
Telephone (518) 474-5215
Fax (518) 486-5631
Email Address accesjobs@nysed.gov
Address
Street NYS Education Department
89 Washington Avenue, OHRM, Room 528 EB
City Albany
State NY
Zip Code 12234
Notes on ApplyingApplication:
Qualified candidates should send a resume and letter of interest by February 6, 2023 to accesjobs@nysed.gov (email submissions are preferred). You must include the Box number (ACS-2797/08008) of the position in the subject line of your email and cover letter to ensure receipt of your application. In order to qualify for the position, when you have current or prior New York State employment, you may be contacted by NYSED Personnel for your social security number to confirm your state employment history.
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