Position Information

NY HELPNo

AgencyEducation Department, State

TitleAdministrative Assistant 1, Administrative Assistant Trainee 1, (Open to current NYS Employees only), Box P12-2251/60250

Occupational CategoryNo Preference

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $44957 to $55093 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Office of Education Policy

Office of Accountability

City Albany

StateNY

Zip Code12234

Job Specifics

Minimum Qualifications MINIMUM QUALIFICATIONS:

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11.

Eligible List Appointment to Administrative Assistant 1: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.

Section 70.1 Transfer to Administrative Assistant 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework.

Section 70.1 Transfer to Administrative Assistant Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.

Section 70.1 Transfer to Administrative Assistant Trainee 2: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm.

Duties Description The New York State Education Department’s (NYSED) Office of P-12 Education is seeking candidates for a(n) Administrative Assistant 1 position in the Office of Accountability (OA). This Office has major statewide responsibility for the direction, coordination and implementation of services and supports for schools and Local Educational Agencies (LEA) as per New York's Accountability System under the approved New York State Every Student Succeeds Act (ESSA) plan. Duties of this position include, but are not limited to, the following:

• Use technology and web-based platforms for word processing, spreadsheets, databases, electronic mail, and a variety of other online tasks using various software as part of daily operations;
• Schedule meetings and maintain the calendar of the school and district visits to be conducted;
• Communicate with all levels of staff to ensure operations are handled promptly and effectively;
• Coordinate travel arrangements, prepare travel paperwork, and process travel expense reports for OA staff, as assigned;
• Route calls to appropriate staff members to respond to policy or procedure related questions ;
• Design, set up, and maintain hard copy and electronic files of, code and file material, search for requested material and periodically purge obsolete material for storage, records center, or for disposal, as appropriate;
• Assist other administrative staff to pick up, sort, and distribute inter-office and postal mail, as needed;
• Review non-confidential incoming and outgoing correspondence and reports to determine best course of action;
• Review materials for proper grammatical usage, clarity, and factual correctness, compliance with policy, program information, and/or conformance to instructions and prepare reports using statistical and narrative information, as assigned; and
• Assemble and coordinate background materials for meetings and conferences.

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent appointment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of work experience and/or completed coursework will be required for all candidates at the time of interview. Successful completion of an appropriate keyboarding test will be required for all candidates unless candidates demonstrate previous service in a competitive title for which passing a keyboarding test was required.

This position may be filled as a traineeship. The starting salaries for this position are outlined below. For current New York State employees, salary is based on the candidate’s salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.

• $38,073 (Trainee 1- NS equated to SG-08)
• $42,493 (Trainee 2- NS equated to SG-10)
• $44,957 (Full Performance level SG-11)

This position leads to a maximum salary of $55,093 based on annual performance advances and traineeship advances.

Administrative Assistant Traineeship Coursework Requirements: Trainees will be required to take eight courses, four mandatory and four electives, in the following administrative core competencies: Computer Skills and Technology; Interpersonal and Customer Relations; Professionalism and Self-Management; Verbal and Written Communication. Candidates appointed to Administrative Assistant Trainee 1 must complete one mandatory course in each of the core competencies within one year of appointment. The mandatory courses are Microsoft Word Basics, Customer Service, Organized Office Worker, and Successful Business Writing. Advancement from Administrative Assistant Trainee 1 to Administrative Assistant Trainee 2 is contingent upon completion of one year of permanent competitive or 55b/c service as an Administrative Assistant Trainee 1 and completion of the four mandatory courses. Candidates appointed to or advanced to Administrative Assistant Trainee 2 must complete one elective course in each of the core competencies prior to the completion of the Administrative Assistant Traineeship. Advancement from Administrative Assistant Trainee 2 to Administrative Assistant 1 is contingent upon completion of the requisite courses. Failure to complete the requisite courses prior to the completion of the Administrative Assistant Traineeship will result in removal from employment.

APPLICATION: Qualified candidates should send a resume and letter of interest (Recruitment will continue until the position is filled) to P12jobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (P12-2251/60250) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address p12jobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest (Recruitment will continue until the position is filled) to P12jobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (P12-2251/60250) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.