Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleAdministrative Assistant 1 including Trainee 1 and 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36964 to $53490 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Suffolk

Street Address 123 Kings Park Blvd

City Kings Park

StateNY

Zip Code11754

Job Specifics

Minimum Qualifications Reassignment – Currently in the title and an employee of DEC

OR Reinstatement Eligible – Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis

OR Transfer Eligible – One year of permanent competitive service at Salary Grade 6* or higher and: Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Assistant 1 (formerly Secretary 1), Administrative Assistant 2 (formerly Secretary 2), Accountant Aide including Trainee 1 & 2, Business Document Specialist 1 & 2, Program Aide, Legal Assistant Trainee 1 & 2, Library Clerk 2 & 3, Office Assistant 1, Office Assistant 1 (Keyboarding), Office Assistant 2, Office Assistant 2 (Calculations), Office Assistant 2 (Customer Service), Office Assistant 2 (Keyboarding), Office Assistant 2 (Stores/Mail), Office Assistant 3, Office Assistant 3 (Calculations), Senior Offset Machine Operator, Stores & Mail Operations Supervisor. Also, any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT". If you have not already demonstrated proficiency in keyboarding, you will have to demonstrate that you meet the minimum proficiency in keyboarding. *Note: Appointment may be made at a traineeship level. A new two-year traineeship (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $38,875) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.

Duties Description Primary administrative assistant to the Division Director: arranging travel, prepare travel expense submissions, set up and maintain filing, preparing documents, triaging and transferring phone calls from internal and external stakeholders, scheduling meetings and reserving meeting rooms or video conferencing equipment, maintaining Outlook calendar, handling Division Director mail, ordering supplies. Prepare, manage and track Division correspondence including CCU’s requests. Track Legislation comments. Submit/track completed regulatory packages.
Keep current Division staff rosters, phone numbers, office locations, and Outlook email lists. Manage and track Division out of state travel request submissions. Prepare and track all Division requests for Office of Information Technology services (ITS) such as: ordering phones, computer issues, new employee requests, and repairs. Conduct all necessary Division equipment inventory and track equipment disposition. Assist in supporting Division training (mandated and specific- ie boat aquatic safety and etc). Assess training needs, locating appropriate training, schedule and track completion. Assist in supporting communications staff with arranging events including scheduling, preparing material for events, sign in sheets and attendee tracking. Manage and track Division vehicle pool usage.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Karen Price

Telephone 518-402-9273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease mail/email your resume to the above. Be sure to include Posting #23-126651 on your resume or it may not be accepted.