Position Information

NY HELPNo

AgencyEmpire State Development, NYS

TitleRecruiting Associate, HR

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $60000 to $60000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County New York

Street Address 633 Third Avenue

City New York

StateNY

Zip Code10017

Job Specifics

Minimum Qualifications Education Level Required: H.S. diploma or equivalent required. Associate degree in relevant area a plus.

Experience Required: 1 – 3 years’ relevant experience; high volume scheduling and tracking.

Knowledge Required: Proficient with Microsoft Office Suite (Word, Excel, PowerPoint). Zoom, Webex and/or Peoplesoft a plus.
Superior ability to multitask with accuracy. Excellent oral and written communication skills, organization and follow-up skills. Confidentiality, excellent discretion and judgement a must.


Knowledge Required: Proficient with Microsoft Office Suite (Word, Excel, PowerPoint). Zoom, Webex and/or Peoplesoft a plus.

Superior ability to multitask with accuracy. Excellent oral and written communication skills, organization and follow-up skills. Confidentiality, excellent discretion and judgement a must.

Duties Description Basic Function: Work cohesively to provide support in the daily functioning of the Human Resources department by performing administrative duties to support the Talent Acquisition team. Handle confidential matters and materials appropriately and with discretion to support the department operations and provide back up support for HR Admin team.

Work Performed:
Recruitment/Onboarding;
• Schedule interviews with recruiter and hiring managers/panel (high volume) and update and maintain interview tracking log
• Send out Employment Applications to candidates and follow up to ensure completion.
• Conduct preliminary reference checks for selected candidates
• Provide building access for visitors via input in Kastle system (for NYC HQ only)
• Assist with other recruitment/onboarding duties such as, but not limited to; preparing job postings, soft offer letters, acceptance letters, distribution of orientation packages and assisting with obtaining ID cards (NYC HQ only)

General HR duties:
• Prepare & maintain employee personnel, benefits and verification file folders, filing documents in employee files and archiving inactive files to Central files periodically
• Processing temp agency invoices in Peoplesoft and routing for signature
• Assist with updating and maintain job description database
• Assist with review and processing of benefits paperwork during Open enrollment periods
• Other projects as assigned by supervisor, AVP and or department head.

Additional Comments Position expected to work onsite and/or remote consistent with NYS and ESD guidelines and needs.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Jane Martinez, Talent and Acquisition Specialist – Human Resources Dept.

Telephone N/A

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 633 Third Avenue

City New York

State NY

Zip Code 10017

 

Notes on ApplyingExternal Candidates: to apply copy and paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP through the Myself/Talent menu

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY