Review Vacancy

Date Posted: 10/11/23
Applications Due: 01/01/24
Vacancy ID: 141314

Position Information

NY HELPNo

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Schenectady

Street Address Property Supports and Emergency Services – Work Control

500 Balltown Road

City Schenectady

StateNY

Zip Code12304

Job Specifics

Minimum Qualifications MINIMUM QUALIFICATIONS:

• One year of contingent-permanent or permanent, competitive service as an Office Assistant 2, Grade 09;

OR

• Eligible for a 70.1 transfer by way of current permanent status in a title deemed comparable to an Office Assistant 2 by the Department of Civil Service (must also be within two salary grades of a grade 09);

OR

• Eligible for a provisional appointment as a qualified employee of New York State with one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at:
https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.

Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:

Include, but are not limited to:
• Inventory and ordering of office supplies, equipment, etc.
• Provide support to the Plant Superintendent and other Maintenance Supervisors as needed.
• Responding to requests for information and providing support to Central Office of Property Supports and Emergency Services staff.
• Extensive use of computers primarily for presentation, creating and maintaining spreadsheets, and database application, creating forms, correspondences, and word processing applications.
• Familiarity with Microsoft Office Suite (Word, Excel, Access, PowerPoint).
• Set up meetings and webinars using MS Teams WebEx, and Zoom platforms. This will include preparation of meeting materials, distribution of event invitations, and facilitation of webinar technologies.
• Take meeting minutes and track follow-up items when needed.
• Develop a working knowledge of the Property Supports and Emergency Services work order program so as to be able to perform requested data entry tasks and retrieve needed information.
• Pick up, stamp in, sort, and distribute mail.
• Answer telephone. Take messages and page when necessary.
• All other duties as assigned.



Additional Comments ADDITIONAL COMMENTS:

• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail odh.personnel@opwdd.ny.gov if you have you need help determining if this policy applies to you.

• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared.

• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Reasonable Accommodation Unit at (518) 486-7222 or e-mail at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• For CSEA positions: Local Bidding Agreements will be honored.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

• OPWDD is an Equal Opportunity/Affirmative Action Employer.

• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Capital District DDSO

Telephone 518-388-0838

Fax 518-370-7536

Email Address CapitalDistrict.Careers@opwdd.ny.gov

Address

Street 500 Balltown Road

Building 1

City Schenectady

State NY

Zip Code 12304

 

Notes on ApplyingAPPLICATION PROCEDURE:
Please submit cover letter and resume to:

Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536
Email: CapitalDistrict.Careers@opwdd.ny.gov

*Please reference EOA #23-1350 in all correspondence.