Review Vacancy

Date Posted: 11/27/23
Applications Due: 12/12/23
Vacancy ID: 144869

Position Information


AgencyTransportation, Department of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50408 to $63319 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%


Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes


County Albany

Street Address Administrative Services Division, Personnel Bureau

50 Wolf Road

City Albany


Zip Code12232

Job Specifics

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description Under the supervision of a Human Resources Specialist 1 or higher-level Human Resources staff, the Program Aide will perform general clerical office duties specific to the program services and Lists and Transactions Units. Working with a variety of office staff and supervisors, duties may include, but are not limited to:

• Complete and process forms required for the movement of positions within the agency.
• Review appointment packages for new hires, transfers, promotions, etc.
• Send score and disqualification notices, canvass letters, and other correspondence to
applicants as required.
• Manage the use and maintenance of centralized Departmental, Interdepartmental, Open Competitive and Transition Lists through Civil Service ELMS system.
• Assist with canvasses, compile acceptors lists and resume submissions, and provide to Personnel Administrators, regional staff and programs upon request. Receive final lists from programs and code them in Civil Service ELMS, MS Access, MS Word, or MS Excel as appropriate.
• Correspond with applicants, employees, program areas, Personnel Administrators, regional staff, Exams Unit, Transactions Unit, and Civil Service.
• Assist other Personnel Units, Office Managers and Personnel Administrators by creating reports, gathering and tracking various information, when necessary.
• All assigned tasks require attention to detail, research and data entry into HRIS, Civil Service ELMS, MS Access, MS Word, MS Excel and other systems as required.
• Additional assignments as required.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments **Telecommuting: Yes, to be discussed at interview

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Sarah Sheridan



Email Address


Street 50 Wolf Road

Personnel Bureau

City Albany

State NY

Zip Code 12232


Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-23-589 and last name in the subject line and referenced in the letter of interest no later than December 12th, 2023