Review Vacancy

Date Posted: 11/28/23
Applications Due: 12/28/23
Vacancy ID: 144914

Position Information


AgencyCriminal Justice Services, Division of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50347 to $61330 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%


Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes


County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany


Zip Code12210

Job Specifics

Minimum Qualifications Permanent service in this title or one year of permanent competitive or 55b/c service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles eligible for 70.1 transfer may be found here:

Duties Description The Program Aide will be assigned to the Sex Offender Registry within the Office of Criminal Justice Records. Duties of the Program Aide will include, but will not be limited to:

• Serve as first line resource for Registry staff for day-to-day workflow and technical related processes.

• Assist with review of incoming work and monitoring receipts to ensure workflow remains uninterrupted.

• Ensure quality control of Registry work by identifying and reviewing offender annual address verification forms, address change forms, new registrations and risk levels process, document and report findings. Compile reports and deliver feedback to staff as required.

• Answer phone calls from law enforcement agencies, courts, social workers, out-of-state registries, FBI, correctional facilities, parole, probation, childcare providers, camp directors, registered sex offenders and the public.

• Receive, research, and update Registry offender data including, but not limited to, address, employment, automobiles, internet accounts and photographs.

• Research, complete and document new registrations, includes contacting courts and the Department of Corrections and Community Supervision to obtain accurate information.

• Research notifications from law enforcement agencies on registered sex offender activity including arrests, license requests and stops to obtain current offender address information.

• Assist in the development of improvements to the data entry and information tracking processes.

• Receive, review, sort and distribute mail to ensure updates are tracked and updated in a timely manner.

• On occasion, duties may also include receiving and responding to subpoenas, traveling to court and appearing as subpoenaed, and testifying to SOR records.

• Up to 10% travel may be required.

Additional Comments Employee telecommuting program is available.

Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, and Inclusion Unit at or (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Justine Fritts

Telephone (518) 485-7696

Fax 518-457-4000

Email Address


Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210


Notes on ApplyingPlease send a cover letter and resume to the email address above. Please reference posting #144914 on your cover letter.

DCJS was named to the Times Union’s list of 2017 through 2023 Top Workplaces as voted on by our employees.