Review Vacancy

Date Posted: 11/29/23
Applications Due: 12/09/23
Vacancy ID: 145065

Position Information

NY HELPNo

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35695 to $43794 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Dutchess

Street Address OPWDD Taconic Office of Human Resources

25 Center Circle

City Wassaic

StateNY

Zip Code12592

Job Specifics

Minimum Qualifications Permanent Qualifications: Candidates must currently be a permanent Office Assistant 1 OR be reachable on
the current Civil Service eligible list

Transfer Qualifications: Candidates must be eligible for transfer under Section 70.1 of the Civil Service Law.

Provisional Candidates: There are no minimum education or experience requirements for these examinations.

Duties Description The Office Assistant 1 (OA1) will work in the Office of Human Resource Management providing clerical and data entry support to 4-5 Human Resources Specialists. This position requires strong communication and computer skills, proficiency with Microsoft Word and Excel preferred. The OA1 must have the ability to function with minimal supervision. This position requires organization and attention to detail.
Duties include, but are not limited to:
• Answering phones and directing calls
• Assisting office visitors
• Canvassing and maintenance of Civil Service Lists
• Scheduling interviews
• Typing correspondence
• Utilizing and maintenance of various tracking spreadsheets as needed
• Filing
• Scanning documents
• Preparing Interview and Onboarding packets
• Completing flow charts
• Provide back up for the Office Assistant 2 and Administrative Assistant 1
• Other duties as assigned

Additional Comments Please note:
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Reasonable Accommodation Unit at (518) 486-7222 or e-mail at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• For CSEA positions: Local Bidding Agreements will be honored.
• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas, and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs.

NYS offers Incredible Benefits!

• Savings programs such as the U.S. Savings Bond and the College Savings Plan.
• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.
• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.
• Life insurance and Disability insurance.
• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

Paid Holidays and Leave
• Thirteen (13) paid holidays each year.
• Thirteen (13) days of paid vacation leave initially.
• Five (5) days paid personal leave each year.
• Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.
• Up to three (3) days professional leave each year to participate in professional development events.

Health Care Coverage
Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.
Retirement Program
Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

Professional Development and Education and Training
NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://goer.ny.gov/training-and-professional-development.
Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name OPWDD Taconic

Telephone 845-877-6821 ext. 3367

Fax 845-877-3851

Email Address opwdd.sm.Taconic.Human.Resources@opwdd.ny.gov

Address

Street Office of Human Resources OPWDD Taconic

25 Center Circle

City Wassaic

State NY

Zip Code 12592

 

Notes on ApplyingInterested candidates should submit a cover letter detailing how you meet the minimum qualifications and a current resume to the Taconic DDSO Human Resources Office. Please provide your social security number for service certification and transfer eligibility determination process. Also be sure to include the vacancy number and position title on this announcement on your resume.
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