Review Vacancy

Date Posted: 12/05/23
Applications Due: 12/19/23
Vacancy ID: 145431

Position Information

NY HELPNo

AgencyHealth, Department of

TitleProgram Aide -51128

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50347 to $61330 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Division of Legal Affairs , Bureau of Administrative Hearings

Corning Tower, ESP

City Albany

StateNY

Zip Code12237

Job Specifics

Minimum Qualifications "Permanent: NYS employee with one year or more of permanent or contingent-permanent competitive service as a Program Aide, G-13 or a current NYS employee with one year of permanent or contingent-permanent competitive service in a title allocated to G-11 or higher, and eligible for transfer to Program Aide under Section 70.1 of the Civil Service Law.

Provisional Candidates: Current DOH employee and 1 year of permanent competitive or 55-b/55-c service in a G-5 or higher clerical, secretarial, keyboarding or paraprofessional title set in an office environment. Qualifying titles are available at: www.cs.ny.gov/examannouncements/announcements/00340titles.cfm."


Preferred Qualifications: Ability to work in a fast-paced environment. Experience with Outlook, SharePoint, Excel, Adobe, and Word. Personnel and/or management experience. Experience with databases. Having knowledge of the various programs within the Department of Health. Can maintain confidentiality of sensitive documents and materials.

Duties Description Managing the Bureau case intake and management system: This entails opening a case file in the system that contains multiple fields, including assigned attorney, names and address of case subject, name of referring Program and case type. Updating the case file on the system whenever there is a significant event and closing the case in the system and describing the disposition.
Maintaining Bureau shared directories, including a Forms directory that contains separate form documents for each Program case type and other Bureau functions.
Keeping a log of appearances by Attorneys representing case subjects.
Creating charts and spreadsheets to track Bureau work and functions.
Creating non-electronic case files for Attorneys:
Maintaining the Bureau filing system, including ensuring that older cases are organized, labeled, and sent to storage, and maintaining and tracking closed files within the Office.
Preparing formal legal documents and related correspondence, under attorney supervision.
Mailing (by regular or certified) formal legal notices, orders, and correspondence, and distributing via email copies of such notices, correspondence and order to appropriate DOH Bureau and Program personnel. Creating and maintaining affidavits of service.
Assisting Attorneys with ITS requests, scheduling of meetings, and submission of travel reimbursement forms.
Organizing responses to FOIL requests.
Answering the Bureau phones.
Ordering office supplies and paying vendors.
Handle servicing of office equipment including printers and copiers.

Additional Comments If three or fewer NYS DOH promotional candidates respond to this posting, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the NYS Civil Service Law. Employees must have one year or more of
permanent or contingent-permanent service as described above. If
certified by Civil Service, mandatory reemployment list candidates
must be considered first for appointment to this title. Candidates
being considered under this provision must not have either failed to
pass, or failed to apply for (if qualified), the last holding of the
Agency Program Aide examination, #00-340, held on January 7, 2017.
Provisional appointees will be required to apply for and take the
next Civil Service examination announced for this title, and achieve
a high enough score to be immediately appointable from the
resulting eligible list, in order to maintain employment.
""""Permanent: NYS employee with one year or more of permanent or contingent-permanent competitive service as a Program Aide, G-13 or a current NYS employee with one year of permanent or contingent-permanent competitive service in a title allocated to G-11 or higher, and eligible for transfer to Program Aide under Section 70.1 of the Civil Service Law.

For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Management Group, JGL/PA/51128

Telephone 5184861812

Fax 5184733395

Email Address resume@health.ny.gov

Address

Street Rm 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237

 

Notes on Applying Please submit your resume and cover letter, preferably in PDF format, by email to resume@health.ny.gov, with Reference JGL/PA/51128 included in the subject line or by mail to Human Resources Management Group, JGL/PA/51128, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.