Review Vacancy

Date Posted: 01/02/24
Applications Due: 06/19/24
Vacancy ID: 147062

Position Information


AgencyUniversity at Buffalo

TitleC230218 - Office Assistant 1 - Medicine

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $34152 to $34152

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%


Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No


County Erie

Street Address xxx

City Buffalo


Zip Code14214

Job Specifics

Minimum Qualifications Minimum Qualifications:
Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.

Reassignment Requirement: You must hold the same title at the University at Buffalo.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).


A completed application is required for this position. If you receive a canvass letter, DO NOT APPLY for this position. You must apply to the web address provided on your canvass letter.

Preferred Qualifications:
• Associates degree
• Minimum of three years in an office setting
• Good verbal and written communication
• Working knowledge of standard computer applications including Excel, MS Work, Outlook
• Organizational expertise and attention to detail
• Professionalism in dealing with confidential information
• Ability to work independently, organize effectively, take initiative when appropriate.

Duties Description Position Summary:
The Department of Medicine in the Jacobs School of Medicine and Biomedical sciences (JSMBS) is recruiting an Office Assistant 1. We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations on behalf of 3rd and 4th year medical students. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion. As a member of our team, you will collaborate closely with the Program Director, Resident Program Administrator, offering essential administrative assistance tailored to the needs of both the JSMBS and the Medical Education and Educational Research Institute.

In this position you will:
Assist with planning and scheduling of meetings and events for medical students applying to internal medicine or seeking advising.
Act as a liaison to the Medicine and Advanced Medicine Clerkships for both outpatient clinics and inpatient experiences at ECMC regarding scheduling and staffing issues.
Schedules interviews with faculty candidates applying for teaching positions. Maintains HIPAA privacy and confidentiality policies of organization.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Additional Comments Additional Information:
University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Ariel Burden

Telephone 716-859-4848

Fax xxx

Email Address


Street xxx

City Buffalo

State NY

Zip Code 14214


Notes on ApplyingApplications for this position will only be accepted online. To apply, please visit: