Position Information

NY HELPNo

AgencyAlcoholic Beverage Control

TitleOffice Assistant 1 (Hourly) VID 149226

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $16.36 to $16.36 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 80 South Swan Street

City Albany

StateNY

Zip Code12210

Job Specifics

Minimum Qualifications There are no education or experience requirements.

Duties Description The incumbent to this position would be responsible for, but not limited to the following:

• Responding to telephone, mail and email inquiries to the Secretary’s Office and its Refunds Unit from the public, industry representatives, attorneys, and agency staff.
• Collect mail from the Refunds Unit and Secretary’s Office baskets. Date stamp any mail that has not already been stamped.
• Gather Certificates and Petition to Surrender forms and enter them into the agency’s electronic database and Excel spreadsheet.
• Preparation of the calendars for the meetings of the Members of the Authority, including document review and data entry into the agency’s electronic databases.
• Assisting with meetings of the Members of the Authority, including pre-meeting video-conference and webcast preparations, tracking attendance, etc.
• Assisting in scheduling of meetings, including updating agency website with upcoming meeting dates and agendas.
• Preparation of documents reflecting actions taken at meetings of the Members of the Authority and date entry of such information into the agency’s electronic databases.
• Contacting insurance companies with respect to claims made against licensees’ surety bonds.
• Processing of “non-calendar” disciplinary items.
• Depositing checks received for payment of fines and processing “live” and “lockbox” checks through the agency’s financial system.
• Periodically check the agency’s database for updates on disciplinary cases against licensees that may be entitled to a refund.

Additional Comments NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/AS

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a cover letter and resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.