Position Information

NY HELPYes

AgencyState, Department of

TitleCommunity Services Program Analyst 1 (NY HELPS) Vacancy ID# 172497

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $65001 to $82656 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 50%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address 99 Washington Ave

City Albany

StateNY

Zip Code12231

Job Specifics

Duties Description Under the general direction of the Community Services Program Analyst 2, provides support to the Administrative Review Unit (ARU) and performs administrative support activities ·having Statewide implications. The incumbent may develop Individual Monitoring Plans (IMP), which may include the site visits for each assigned grantee; conducts reports according to processes, procedures and schedules; performs visits to determine actions required by grantees to ensure that programs comply with statutes, regulations, policies and procedures; assesses progress made toward expected goals and outcomes; identifies barriers to achieving the desired goals and outcomes stated in the grantee approved Work Plan; develops the process for providing or obtaining training and technical assistance to ensure improvement; prepares program certificates for payment processing; conducts refund conferences to determine eligibility; attends agency board meetings to verify attendance; assists grantees in developing disaster preparedness plans; provides assistance during and after emergencies or disasters; collects and reviews applications, contracts, amendments, reports and other documents; interprets laws, rules, regulations, policies and procedures governing funds received by grantees; represents the Department of State at agency functions; and prepares various narrative and statistical reports that substantiate observations, findings and recommendations.
• Assist the Division with administrative duties such as processing contracts and amendments, review, and process vouchers, and analyze vendor responsibility documents.
• Analyze the data and prepares reports for internal and external stakeholders.
• Conduct research and recommend pilot projects based upon the needs of the sub recipients.
• Assess internal controls within the Division to mitigate risk.
• Provide guidance to division staff on contract review processes and revisions, based upon guidelines and standards.
• Assist with preparing information for draft reports and assist with preparation of information for audits.
• Develop monitoring plans for assigned subrecipients and develop a technical assistance plan to address specific needs identified.
• Attend board meetings and participate in subrecipient activities as requested.
• Provide specialized support in cases of disaster and crisis.
• Assist with the technical assistance needs of the subrecipient, particularly in the area planning, reporting on outcomes, and the development of plans for continuous support and improvement.
• Assess the effectiveness of technical assistance and provide updates and modifications as necessary.
• Prepare routine paperwork and reports (Examples include timesheets, travel vouchers, monthly reports, and training requests)
• Work as part of a team with other staff; including legal and fiscal departments, to ensure comprehensive oversight of subrecipients.
• Ability to read and compare documents, communicate changes in contract requirements to division staff.

Minimum Qualifications NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:
Six years’ experience in two or more of the following activities: administering, monitoring, or evaluating human services programs for economically or socially disadvantaged individuals and families in such areas as health, nutrition, housing, economic development, or education.

Or

An associate degree in a related field can substitute for two years of specialized experience; a bachelor’s degree in a related field can substitute for four years of experience; a master’s degree in a related field can substitute for five years of experience; and a doctorate in a related field can substitute for six years of experience.

If a degree and/or credit hours are listed, please forward your transcripts with your resume and cover letter.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

COMPETITIVE MINIMUM QUALIFICATIONS:
Permanent service in this title or one year of permanent competitive or 55 B/C service in a title SG-16 or higher and otherwise eligible for transfer under Civil Service Law.

55 B/C APPOINTMENT:
This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.

If a degree and/or credit hours are listed, please forward your transcripts with your resume and cover letter.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.


PREFERRED QUALIFICATIONS:
• Ability to communicate clearly and effectively both orally and in writing.
• Knowledge of not-for-profit organizations, programs, activities, functions, service area, grantee organizational structure, and board composition.
• Knowledge of applicable statures, rules, regulations, policies, and procedures governing the programs and the organizations.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Raelynn Creech

Telephone 518-474-2752

Fax 518-402-3656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Ave

Suite 1150

City Albany

State NY

Zip Code 12231

 

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.