Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $58046 to $70317 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12233

Job Specifics

Minimum Qualifications Reassignment - Currently in the title and an employee of DEC

or

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.

or

Transfer Eligible - One year of permanent competitive service at Salary Grade 13 or higher and:

Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Assistant 2, Accountant Aide, Program Aide, Business Document Specialist 3, Head Mail & Supply Clerk, Head Stores Clerk, Legal Assistant 1 and Trainee 2, Office Assistant 3, Office Assistant 3 (Calculations), Office Assistant 3 (Human Resources), Payroll Examiner 2, Payroll Specialist 2, Principal Data Entry Machine Operator.

Also any language parenthetic for the above titles. You will be required to demonstrate proficiency in keyboarding. Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT."

Duties Description 1. Supervise the Division’s Administrative Support Unit by managing the administrative workload for Division Direction and the four division bureaus. Supervise Support Unit’s staff, ensure work is effectively accomplished and work is monitored, including remote work. Schedule and oversee scheduling of meetings and Webex meetings for Division Direction and bureaus. Maintain weekly Division staff schedules. Assist with various administrative duties and provide support for I-Expense and P-Card report filing reconciliation. Assemble information as necessary for Division Direction use. Assist in establishing work priorities and adjusting assignments when conflicts arise.

2. Assist with and oversee the receipt and tracking of all incoming mail and correspondence. Ensure that Division Direction and bureau correspondence is prepared in accordance with Department procedures and policies. Ensure that all correspondence is electronically filed in accordance with Division guidance and coordinate filing procedures with bureaus to ensure consistency and ability to locate documents.

3. Oversee Commissioner’s Correspondence Unit (CCU) assignments and correspondence for the Division, including logging and tracking of correspondence, distribution of assignments, and tracking of responses to support timely completion of assignments.

4. Manage and oversee Administrative Support staff’s answering of telephone calls. Ensure support staff reply to non-technical inquiries appropriately and redirect technical inquiries to appropriate Division/Department staff. Coordinate phone coverage and administrative support during times of approved leave, including entry of visitor information into the Passage Point building access system.

5. Manage and oversee administration of FOIL requests, file management and document transfer to archives, purchasing of PPE/clothing for appropriate Division staff, health and safety and medical monitoring for Division staff, legislation tracking, internal controls, and Division guidance and policy administration. Provide administrative, typing, and clerical support for Division rulemaking activities as requested.

6. Maintain the Division’s events calendar to minimize scheduling conflicts. Manage travel arrangements, submit vehicle requests, reserve lodging and transportation and assist in preparing travel approval requests and voucher preparation for Division Direction and other related administrative duties.

Additional Comments Telecommuting may be available, will be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

DEC is an Equal Opportunity Employer.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Scott Mathews

Telephone (518) 402-9273

Fax (518) 402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease email/mail your resume and transcript to the above. Be sure to include Vacancy #24-173406 (Repost of 24-168899) on your letter/resume and also in the subject line of the email or it may not be accepted.