Position Information

NY HELPNo

AgencySUNY Old Westbury

TitleProject Manager for Special Projects

Occupational CategoryOther Professional Careers

Salary Grade04

Bargaining UnitPSNU - Professional Services Negotiating Unit (UUP)

Salary RangeFrom $62596 to $65000 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Nassau

Street Address 223 Store Hill Rd Office of Human Resources

City Old Westbury

StateNY

Zip Code11568

Job Specifics

Duties Description The Project Manager for Special Projects is responsible for overseeing the planning, execution, and completion of projects related to the development of the Finance Lab and the upgrades to the Media and Innovation Center. This role requires managing multiple tasks and workstreams simultaneously, coordinating with various stakeholders, and ensuring that all projects meet the specified objectives within the established timeline and budget. Reporting to the Chief Financial Officer, the Project Manager will focus on delivering a Finance Lab and an upgraded MIC to support the institution's educational and operational goals. This is temporary, full-time, one (1) year position.

Key Responsibilities:

1. Project Planning and Initiation:

Define project scope, objectives, and deliverables in collaboration with senior management, faculty, and stakeholders.
Develop comprehensive project plans, including timelines, budgets, resource allocation, and risk management strategies.
Responsible for tracking all aspects of the construction, renovations and alterations projects including RFI logs, change order logs, daily progress reports, project budgets, project schedules, and warrantee limits.
Responsible for interdepartmental coordination of renovation projects including scheduling and notifications.
Identify and secure necessary resources, ensuring they are allocated effectively across projects.

2. Project Execution:

Lead and manage project teams, fostering effective communication and collaboration among team members.
Oversee day-to-day project activities, monitor progress, and adjust plans as necessary to ensure timely completion.
Ensure all project deliverables meet the quality standards and objectives outlined in the project plan.

3. Stakeholder Management:

Maintain regular communication with stakeholders, including faculty, staff, students, and external partners, providing updates on project status, risks, and issues.
Facilitate meetings and presentations to keep stakeholders informed and engaged.
Manage stakeholder expectations and ensure alignment with project goals and institutional objectives.

4. Risk Management:

Identify potential risks and develop appropriate mitigation strategies.
Monitor and manage project risks and issues, implementing contingency plans as necessary.
Conduct regular risk assessments and adjust project plans to address emerging challenges.

5. Performance Monitoring and Reporting:

Track and report on project performance using appropriate tools and techniques.
Prepare and present progress reports, including metrics on project timelines, budgets, and deliverables.
Conduct project evaluations and lessons learned sessions to improve future project performance.
Communicates with project stakeholders regarding program, budget, schedule and construction impact.

6. Compliance and Quality Assurance:

Ensure projects comply with institutional policies, industry standards, SUNY and NY State regulatory requirements.
Implement quality assurance processes to ensure deliverables meet specified requirements.
Conduct project audits and reviews to ensure adherence to best practices and continuous improvement.

7. Reimbursement Processing:

Organize and manage reimbursement processes for project expenses, including preparation, submission, and detailed record-keeping.
Verify expenses for compliance with grant guidelines and project budgets.
Communicate with project teams and vendors to resolve discrepancies and provide regular financial status reports to management.


Working Conditions:

Standard office environment with occasional travel to project sites, as required.
Ability to work flexible hours, including evenings and weekends, to meet project deadlines.

Minimum Qualifications Minimum Qualifications:

Bachelor's degree in Project Management, Business Administration, Finance, Media Studies, or a related field.
Minimum of 3-5 years of experience in project management.
Strong leadership and team management skills.
Excellent communication and interpersonal skills.
Ability to prioritize and organize people and activities; ability to understand how to separate and combine tasks into efficient workflows; ability to capitalize on opportunities for synergy and integration; adept at simplifying complex processes and accomplish goals with limited resources; ability to exhibit attention to detail; demonstrated organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy, high-paced environment.
Ability to communicate clearly and concisely orally and in writing; ability to prepare coherent presentations and write reports, memoranda, and other correspondence/documents; and strong presentation skills.
Strong interpersonal skills that include tact, diplomacy and the flexibility to work with the University's various constituencies.
Ability to act with a high degree of personal and professional integrity, adapt to the climate and culture of the campus and become familiar with procedures, policies, and processes as well as understand the reasoning behind them.
Ability to work with a broad and diverse campus community and foster a collaborative team environment; build and maintain effective relations with the University's various constituencies.
Ability to work effectively in a service-oriented environment subject to frequently changing priorities.
Strong organizational and multitasking abilities.
Problem-solving and critical-thinking skills.
Ability to work under pressure and meet tight deadlines.

Preferred Qualifications:

Bachelor's degree in Project Management, Business Administration, Finance, Media Studies.
Project Management Professional (PMP), or equivalent certification.
Minimum of 3-5 years of experience in project management, preferably in an educational or media-focused environment.
Experience with finance lab or media center projects.
Proficiency in project management software and tools (e.g., MS Project, Asana, Trello).
Familiarity with finance lab and media center technologies and equipment.

Additional Comments Salary Range: $62,596.00 - $65,000.00 (plus location pay $3,400.00) commensurate with education and experience

Comprehensive Benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/FTUUPbenefitsummary-June-2024.pdf

Position Type: Professional

Official Budget Title: Project Director

Campus Title: Project Director for Special Projects

Department: Business & Finance

FTE: Full-Time

Negotiating Unit: UUP

Salary Grade: SL-4

FLSA Status: Exempt

The successful candidate must be authorized to work in the United States.

The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Lillian Colella

Telephone

Fax

Email Address colellal@oldwestbury.edu

Address

Street 223 Store Hill Rd Office of Human Resources

City Old Westbury

State NY

Zip Code 11568

 

Notes on ApplyingApplication Instructions:

Please submit the following online at www.oldwestbury.edu:

1. cover letter,
2. resume,
3. contact information (name, email address and telephone number) for three references and,
4. a fully completed Old Westbury employment application (available during the online application process).

Only applications submitted online will be considered.

CLOSING DATE FOR RECEIPT OF APPLICATIONS: December 29, 2024

VISA sponsorship is not available for this position.

We encourage protected veterans, individuals with disabilities, women and minorities to apply.

Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.