Position Information

NY HELPNo

AgencyEducation Department, State

TitleArchives and Records Management Specialist 4 (Syracuse location), (Open to current NYSED Employees only), Box OCE-1435/26203

Occupational CategoryNo Preference

Salary Grade26

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $98456 to $121360 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Onondaga

Street Address Office of Cultural Education

New York State Archives

City Syracuse

StateNY

Zip Code13202

Job Specifics

Duties Description The New York State Archives, Government Records Services Division seeks candidates for the position of Archives and Records Management Specialist 4 (ARMS 4). This position will be filled in either Albany or Syracuse. The ARMS 4 will be responsible for management and oversight of the State Archives Local Government Advisory Services, leading efforts to assist New York State’s 4,400+ local governments in developing a comprehensive records management program. Reporting to an Archives and Records Management Specialist 5, the duties of this position include, but are not limited to, the following:

• Manage and guide the Local Government Advisory Services unit, including the LGRMIF grant program. Create and implement policies and procedures.
• Collect and analyze data to measure the performance and effectiveness of local government electronic records programs and identify areas for improvement.
• Guide the implementation of electronic records programs and services for local governments.
• Supervise six ARMS IIIs, including two remotely, and two ARMS II, who provide direct records management and grants advisory services to local governments Create annual performance plans and evaluate each employee.
• System Administrator for Nutshell Customer Relations Management (CRM) system.
• Serve as a member of the New York State Archives’ Executive Council.
• Serve as a member of the New York State Archives’ Digital Records Infrastructure Team.
• Serve as liaison with the document imaging vendor community.
• Establish a working relationship with the New York State Local Government Information Technology Directors’ Association (NYSLGITDA) and serve as State Archives liaison.
• Oversee the Archives program of records management publications, training materials, and web content.
• Serve on State Archives cross-cutting teams.
• Assists in the development of the State Archives strategic plans, coordinate services across program functions where appropriate, and identify program resource needs.

Minimum Qualifications MINIMUM QUALIFICATIONS:

COMPETITIVE MINIMUM QUALIFICATIONS:

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Archives and Records Management Specialist 4.

Section 52.6 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title allocated salary grade 24 or higher eligible to transfer under Section 52.6 of the Civil Service Law.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must be a current New York State Education Department employee AND have one year of permanent competitive or 55b/c service as an Archives and Records Management Specialist 3. Provisional candidates must take the examination for Archives and Records Management Specialist 4 when it is next offered, and must be reachable on the resulting eligible list to maintain employment.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments CONDITIONS OF EMPLOYMENT:

This position may be filled in either Albany or Syracuse. This will be a permanent, competitive appointment, or a temporary provisional appointment. Provisional candidates must take the examination for Archives and Records Management Specialist 4 when it is next offered and must be reachable on the resulting eligible list to maintain employment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office.

This position leads to a maximum salary of $121,360 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by December 31, 2024 to OCEJOBS@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1435/26203) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.

Interested in a job with New York State, but don’t know where to start?

Visit these links for information on working for New York State:
• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf

Generous benefits of working for New York State, including, but not limited to, the following:

Holiday & Paid Time Off
• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.

Health Care Benefits
• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits
• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address ocejobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM Room 528EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by December 31, 2024 to OCEJOBS@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1435/26203) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.