Position Information

NY HELPNo

AgencyEducation Department, State

TitlePayroll Examiner 2, (Open to Current NYS/SED Employees Only), Box EXEC-215/00743

Occupational CategoryNo Preference

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $58046 to $70317 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Executive

Office of Human Resources Management

City Albany

StateNY

Zip Code12234

Job Specifics

Duties Description The New York State Education Department (NYSED) is seeking candidates for a Payroll Examiner 2 position in the Office of Human Resources Management (OHRM). This Office provides personnel services, staff development, labor relations and employee benefits to staff in various diverse program areas within the Education Department, including the Office of P-12 Education, the Office of Adult Career and Continuing Education Services, the Office of the Professions, the Office of Cultural Education, the Office of Higher Education, the Office of Performance Improvement and Management Services, and the Office of the Chief Financial Officer. Under the supervision of a Payroll Examiner 3, the incumbent will process payroll in an accurate and timely manner. Duties of this position include, but are not limited to, the following:
• Review and enter PayServ overtime payroll transactions for the Department’s Regular Payroll and Special Payroll, and maintaining the overtime tracker database;
• Reconcile overtime payments through backend splits;
• Provide back up support for Special Payroll processing;
• Process New York State Summer School for the Arts (NYSSSA);
• Process Name & Address changes in three separate automated systems: NYSTEP, PayServ, and Oracle;
• Provide back up support for starting, changing, or deleting employee tax deductions and direct deposit accounts in PayServ;
• Enter pertinent information from new employee orientation packets into Oracle;
• Maintain and follow up on the uncashed check reports issued by OSC;
• Enter employee performance evaluations into Oracle;
• Provide customer service in person, on the telephone, by fax or through email to Department employees, supervisors, managers, and outside agencies concerning payroll questions and problems;
• Review and analyze payroll and personnel information reconciliation reports by comparing Department ORACLE information with NYSTEP and identifying any discrepancies, researching the issue, consulting with the personnel staff and control agency auditors as necessary, and making the required corrections in the appropriate systems; and
• Perform general office tasks such as filing, faxing, and photocopying, as required.

Minimum Qualifications MINIMUM QUALIFICATIONS:

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as a Payroll Examiner 2.

Eligible List Appointment: Candidates who are reachable on the eligible list for this title may be considered for appointment. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.

Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-13 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must have one year of permanent competitive or 55b/c service as a Payroll Assistant, Payroll Examiner 1, Payroll Clerk 3, Office Assistant 2 (Calculations), OR service in a clerical, keyboarding, or paraprofessional title allocated to Grade 11 or higher. Provisional candidates must take the examination for Payroll Examiner 2 when it is next offered, and must be reachable on the resulting eligible list to maintain employment.

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent appointment or a temporary provisional appointment. Provisional candidates must take the examination for Payroll Examiner 2 when it is next offered and must be reachable on the resulting eligible list to maintain employment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office.

This position leads to a maximum salary of $70,317 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by December 26, 2024, to jobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (EXEC-215/00743) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.

Interested in a job with New York State, but don’t know where to start?

Visit these links for information on working for New York State:
• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf

Generous benefits of working for New York State, including, but not limited to, the following:

Holiday & Paid Time Off
• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.

Health Care Benefits
• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits
• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address jobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by December 26, 2024, to jobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (EXEC-215/00743) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.