Position Information

NY HELPNo

AgencyMental Health, Office of

TitleProgram Aide, Central Office

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Job Specifics

Duties Description The Office of Financial Management, Office of State Operations Financial Group is recruiting to fill a Program Aide position. The incumbent of this position is not only responsible for assisting the Group Director, but will also support the needs of the entire State Operations Finance Group including all bureau managers and Albany-based staff, as well as the Patient Resource field offices located across NYS.

The incumbent performs a unique role in the organization and has a wide array of paraprofessional responsibilities which include, but are not limited to:

-Serving as the single point of contact between the State Operations Finance Group and OITS on systems' access and management which is highly complex since SOFG is the business owner of 10+ systems, and staff require access to many other Agency applications to successfully perform job duties;

-Serving as the Group's liaison for personnel services including the initiation and preparation of Request to Fill (RTF) forms; coordinating personnel transactions; and arranging for and assisting with the conduct of interviews for various positions;

-Coordinating the annual spending plan for SOFG, working with the State Budget group and SOFG Managers; Serving as the only purchasing contact in the Group which requires procuring of materials critical to billing operations including patient financial forms, special paper necessary for printing certain bills, and payment of fees necessary to maintain compliance with State and federal Medicaid and Medicare requirements;

-Managing SOFG staff access to enterprise systems including Microsoft 365, SLMS, and SFS, and troubleshooting issues on behalf of the Group;

-Supporting maintenance of office productivity and workflow efficiency by coordinating with other SOFG Administrative Support Staff.

-Providing occasional back up support to the Chief Fiscal Officer's assistant, as needed;

-Participating in and occasionally taking the lead on special projects, as assigned;

-May be responsible for the supervision of one subordinate staff person;

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.


Transfer:
Candidates must have permanent status as a Program Aide and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title within two salary grades or one M-grade of this position.

Additional Comments The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Ciara Palmo

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume as an attachment in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #176041 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.