Position Information

NY HELPYes

AgencyTransportation, Department of

TitleProgram Aide (NY HELPS) - Region 10

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Suffolk

Street Address 250 Veterans Memorial Highway

City Hauppauge

StateNY

Zip Code11788

Job Specifics

Duties Description This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Minimum Qualifications Duties include, but are not limited to:

- Perform quality and completeness reviews of TAG letters
- Prepare tables and reports documenting and describing the status of correspondence and outreach
- Assist in preparing and editing correspondence and other documents such as public official notifications
- Assist Designers in the scheduling of all pertinent public involvement meetings such as: Presentation of project and public hearing materials to the Regional Director, public officials, etc.
- Compile public hearing/meeting information; scan documents, photographs, etc.; create public hearing/meeting CD for archive
- Collect and analyze data as requested to support the Consultant Program, training of In-House staff, staff recruitment and retention
- Assist in developing and preparing tables, charts and reports to describe, track, and analyze Design resources
- Assist in ensuring compliance with administrative and programmatic requirements
- Assist in the preparation, review, evaluation, and analysis of a variety of reports and records pertaining Design Group tasks
- Coordinate and setup interviews and hiring packets for the Design Group

Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Administrative Services Office

Telephone (631) 952-6171

Fax (631) 952-6169

Email Address dot.sm.r10.administrative.services@dot.ny.gov

Address

Street NYS Department of Transportation - Region 10

250 Veterans Memorial Highway

City Hauppauge

State NY

Zip Code 11788

 

Notes on ApplyingQualified candidates should submit a letter of interest, resume, and a copy of your transcript/diploma with the Notice Number R10-24-120 in the subject line and referenced in the letter of interest no later than January 4, 2025 to:

NYS Department of Transportation – Region 10
250 Veterans Memorial Highway Hauppauge, NY 11788
Fax: (631) 952-6169
Email: dot.sm.r10.administrative.services@dot.ny.gov

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.