Position Information

NY HELPYes

AgencyAttorney General, Office of the

TitleOffice Assistant 2 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Suffolk

Street Address Office of the New York State Attorney General

2100 Middle Country Road, Suite 108

City Centereach

StateNY

Zip Code11720

Job Specifics

Duties Description • Supervises distribution of all incoming hospital files to appropriate collection personnel and the preparation of closed files for warehouse; verifies that warehouse retrieval data is accurately entered and maintained in office systems. Reviews daily work routines for clerical staff to avoid any backlog of filing work and maintain smooth flow of files from and to collection staff.
• Trains clerical staff in the proper handling and routine care of office equipment and complete annual performance evaluations and probationary reports for Office Assistant 1 staff.
• Instructs and supervises clerical staff in the proper methods of retrieving data from mainframe databases, including hospital patient accounts system.
• Insures adequate clerical staffing and coverage on a daily basis, reporting to Assistant Attorney General in Charge any staffing problems, and completing necessary tasks for absent clerical staff.
• Supervises the handling and distribution of incoming and outgoing mail; supervises the printing, distribution and copying of daily letters; supervises Financial Class changes for Client Agency.
• Maintains files of Medicare Bad Debt Write off audit sheets and print monthly reports.
• Batches new cases and enter new cases for all hospitals; companionation of new files with existing files on database.
• Other clerical and supervisory duties as assigned.

Minimum Qualifications NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE QUALIFICATIONS:

One year of clerical experience.

OTHER WAYS TO QUALIFY:

Reachable on the Department of Civil Service Eligible list for Office Assistant 2.

OR

Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

OR

55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above.

Additional Comments *This position is located in Suffolk County and will receive $3,400 added to the base annual salary as location pay.

We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state’s environment.

Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Telecommuting is not available for this position.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Management Bureau

Telephone (518) 776-2500

Fax (518) 915-7754

Email Address HR.Recruitment@ag.ny.gov

Address

Street Office of the New York State Attorney General

28 Liberty Street

City New York

State NY

Zip Code 10005

 

Notes on ApplyingIn your submission, you must provide sufficient information to determine from your resume and/or cover letter that you meet the minimum qualifications stated above. If a certificate or degree is required to demonstrate that you meet the minimum qualifications, you must provide proof that you hold the required certificate or degree. To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to HR.Recruitment@ag.ny.gov. Be sure to include the Vacancy # and Title of the position in the subject heading of your email.

Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

For more information about the Attorney General's Office visit www.ag.ny.gov.