Position Information

NY HELPYes

AgencySenate, NYS

TitleTime and Attendance Liaison

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $40000 to $45000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 80 South Swan Street

City Albany

StateNY

Zip Code12247

Job Specifics

Duties Description The New York State Senate is seeking a reliable, organized and detail-oriented individual with a team player attitude to fill a position in our Personnel Office. The professional for this role will be competent in prioritizing and working with little supervision, as well as displaying genuine commitment to working collaboratively and professionally with the team. The Time and Attendance Liaison works directly with staff and management to ensure the timely submission of employee time and attendance records, in addition to a host of other time-keeping duties.

•Verification of time and attendance records for authorization and completeness;
•Assist Senators and employees with time and attendance questions on the phone and in person;
•Update employees’ time and attendance balances; and prepare biweekly mailing.
•Return time and attendance records to supervisors of time and attendance to have any errors or incomplete items resolved.
•Proof previous day’s work for other employees.
•Send letters to employees with copies to appointing authorities regarding negative balances in vacation, personal or sick time.
•Process corrected time and attendance records.
•Conduct exit interviews to make sure employees are aware of Senate property that needs to be returned.
•If necessary enter information from change of employment status forms.
•Review employment papers and assign personal leave to new employees.
•Type and proof termination reviews.
•Any other duties required when the Time and Attendance Supervisor is unavailable.
Other administrative duties may be required as needed by the office

Minimum Qualifications •Excellent written and verbal communication skills.
•Attention to detail is a must
•Must have the ability to work with a variety of people and situations.
•Must have the ability to work in a fast paced environment.
•Basic computer knowledge and appropriate software proficiency required.
•Ability to maintain the upmost confidentiality is required.

Previous time keeping experience heavily preferred, but we are willing to train the right person.

Work Environment:

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. We are a team collaborative office and thrive on working together to get the job done.

Additional Comments Salary range is $40,000 to $45,000, commensurate with education and experience. Excellent Benefits

Interested candidates should submit a cover letter and resume to esmith@nysenate.gov. Submissions that do not include both will not be considered.

This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.

The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:

•Dental insurance
•Employee assistance program
•Flexible spending account
•Health insurance
•Life insurance
•Paid time off
•Parental leave
•Retirement plan
•Sick time
•Tuition reimbursement
•Vision insurance
•Wellness Program

The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Hiring Coordinator

Telephone N/A

Fax N/A

Email Address esmith@nysenate.gov

Address

Street 80 South Swan Street

City Albany

State NY

Zip Code 12247

 

Notes on ApplyingInterested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered.