Position Information

NY HELPYes

AgencyState Comptroller, Office of the

TitleLegal Assistant 2 SG-17(NYHELPS)Item# 01288

Occupational CategoryLegal

Salary Grade17

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $61516 to $78307 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Job Specifics

Duties Description Review member files in preparation for administrative hearings

o Review and acknowledge hearing requests and open appropriate hearing case
o Render assistance to applicants, attorneys and business partners
o Work professionally and cooperatively with co workers
o Compile medical records and indexes for medical cases
o Prepare and mail acknowledgement letters and scheduling forms
o Respond to emails and telephone calls
o Evaluate case to determine if an agency determination is issued or needed.
o Review case to determine whether the case should be returned for re-evaluation.
o Supervise and train legal assistant 1 in all aspects of hearing preparation

Coordinate and schedule all aspects of administrative hearings

o Track and monitor availability of hearing officers, court reporters and medical witnesses
o Render assistance to attorneys to establish exhibits needed for hearings
o Prepare and distribute hearing notices and proposed exhibits
o Handle confidential information in accordance with bureau and agency requirements concerning document classification and distribution
o Become proficient in Retirement and Social Security Law and other applicable statues, policies and procedures
o Collaborate and communicate with co-workers on all aspects of scheduling hearings
o Supervise and train legal assistant one in all aspects of scheduling hearings
o Schedule and track up to 150 cases annually

Finalize and Prepare Hearing Decisions for Publication

o Issue Brief due letters
o Issue Decision due letters
o Receive and upload incoming decisions and briefs and notify hearing officers of dates due
o Review draft decisions and communicate necessary edits to hearing officers prior to second level review
o Redact personal information from final determinations prior to public viewing

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:

Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to a Legal Assistant 2, you must have:
Three years of full-time experience as a Paralegal/Legal Assistant (see “definition” below).
Definition: a Paralegal/Legal Assistant is someone who applies knowledge of the law and legal procedures in rendering direct assistance to lawyers, clients, and courts; prepares and interprets legal documents and forms; researches, compiles, and uses information from legal materials to provide both written and verbal comments on their findings; and analyzes and handles routine procedural problems independently with minimal attorney oversight.
Examples of non-qualifying experience: receptionist, records clerk, bookkeeper, office manager.

OR

An associate degree (or higher) in paralegal/legal assistant/legal studies program or a certificate in a paralegal/legal assistant program where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA) AND one year of experience as a Paralegal/Legal Assistant (see definition in MQs) OR an associate degree in any field where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA) AND two years of experience as a Paralegal/Legal Assistant (see definition in MQs) OR graduation from an accredited (ABA approved) law school with a degree required for NYS Bar will be accepted AND two years of full-time experience as a Paralegal/Legal Assistant (see definition in MQs).

Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1 of the Civil Service Law.

For 70.1 transfer to a Legal Assistant 2, salary grade (SG)-17, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-15 or above.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

55b/55c Program appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Additional Comments Knowledge, skills, and abilities:

Knowledge of the Retirement and Social Security Law and the Comptroller’s Hearing Regulations
Experience rendering assistance to attorneys, applicants and business partners
Ability to conduct legal research, interpret and analyze agency determinations and review contracts
Excellent communication skills
Customer service experience
Proficiency in O365 suite and Peoplesoft
Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.
Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Takeitha Kelley

Telephone 5184741924

Fax (518)-486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to https://www.osc.ny.gov/jobs/openings/legal-assistant-2/012512, Reference Item #01288-TBK on your cover letter for proper routing.

Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments.
Division Contact: Dana Pickett
Email Address: dpickett@osc.ny.gov