Position Information

NY HELPYes

AgencyThruway Authority

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitNone listed

Salary RangeFrom $18.91 to $27.43 Hourly

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 6 AM

To 2:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Ulster

Street Address Route 28

City Kingston

StateNY

Zip Code12401

Job Specifics

Duties Description Answer phones (handling daily inquiries from employees, supervisors, Division HQ,

Admin HQ, vendors and other non-Thruway calls)

Monitor Thruway radio traffic (also respond/use radio)

Enter Time & Attendance data (Kronos, LAM, TAM)

Enter Thruway Maintenance Management System (TMMS) data (daily entry of employee work project information)

P-Card Clerk duties (daily/monthly data entry and reconciliation duties)

Inventory management (manage stockroom inventory – receiving/distribution, conduct spot checks)

Manage/monitor bulk items including fuel and salt supply levels Coordination of tool complement program and semi-annual clothing program

Coordination of inter-office mail and paperwork (injury reports, medical documentation, leave of absence requests, new employee paperwork)

Coordination of mandatory training rosters and TMW trainee paperwork

Responsible for all clerical functions in the Kingston Section.

Tracking of all of employee’s accrual usage.

Responsible for distributing and tracking bulletins, directives, and internal postings on a daily basis for all Kingston Sections.

Works as a liaison with the Albany Division Administration Office to complete tasks related to administrative, personnel/payroll issues, such as, injury reports, medical documentation, leave of absence requests, lost check inquiries, direct deposit for Kingston Section employees.

Coordinates of mandatory training rosters.

Maintains the flow of paperwork so that Kingston Section can operate smoothly regarding issues with administrative paperwork and procedures stay functional daily.

Minimum Qualifications TRANSFER QUALIFICATIONS FOR CURRENT STATE EMPLOYEES:

Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 07 or above and eligible for transfer under Section 70.1 of the NYS Civil Service Law.

PROVISIONAL PENDING EXAMINATION AND/OR NCP QUALIFICATIONS:

Current New York State Thruway Authority employee with one year or more of qualifying permanent service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
Candidates interested in provisional appointment will be required to take the New York State Department of Civil Service exam for this position. Please visit https://www.cs.ny.gov/jobseeker/ for additional information on state examinations.

GENERAL PUBLIC AND/OR NY HELPS MINIMUM QUALIFICATIONS:

One year of clerical experience.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments This is a Teamsters position. The NYS Thruway Authority offers an extensive benefits package, including but not limited to paid time off, sick leave incentive, membership to the NYS Retirement System, and 90% tuition assistance.

We offer FREE onsite employee parking.

ELIGIBILITY FOR EMPLOYMENT:
All potential candidates for this position must be legally eligible to work in the United States at the time of appointment and throughout your employment with the New York State Thruway Authority. If appointed, you will be required to produce documents that verify your identity and authorization to work in the United States, as required by the Federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act.

Please be advised, the New York State Thruway Authority does not use eVerify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).

The New York State Thruway Authority is an Equal Opportunity Affirmative Action Employer. Diverse candidates are encouraged to apply.

New York State Human Rights Law prohibits discrimination based on age, race, creed, color,?national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.

The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at accommodations@thruway.ny.gov or call (518) 471-4321.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Tricia

Telephone 518-436-2725

Fax 518-471-5076

Email Address canvassreply6@thruway.ny.gov

Address

Street 200 Southern Blvd.

City Albany

State NY

Zip Code 12209

 

Notes on ApplyingIf interested in this vacancy, please submit a resume and any other documents for proof of eligibility to the contact information in this announcement. Please include the Vacancy ID and title of the position you are applying for in your email.