Position Information

NY HELPNo

AgencyPublic Employment Relations Board

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address PO Box 2074, Empire State Plaza

Agency Building 2, Floor 18 and 20

City Albany

StateNY

Zip Code12220

Job Specifics

Duties Description BASIC FUNCTION: Under the direction of the Director of Conciliation and Mediation, the incumbent will perform a full range of administrative duties to support the division.

WORK PERFORMED:
• Provide professional administrative support to the Office of Conciliation.
• Assign external mediators and fact finders to cases as directed and assist as needed.
• Maintain files on external panel applicants.
• Maintain database and paper files of all Declaration of Impasses and Fact Finding requests.
• Organize and maintain email files and various electronic files.
• Review and log external mediator and fact finder invoices.
• Verify and process external mediator payments and other fees in the Statewide Financial System (SFS) and follow up when necessary.
• Organize and maintain paper files. Retrieve files as needed.
• Create informational reports as requested.
• Monitor division in-box. Respond to emails and organize files as needed.
• Coordinate travel arrangements for division staff as needed.
• Act as proxy to process expense reports in SFS.
• Enter and maintain information into various software applications and databases.
• Act as a professional liaison with clientele in all matters related to the Division.
• Establish and maintain effective working relationships with staff at all levels within the organization.
• Perform general clerical work such as answer phone, greet visitors, operate office equipment, maintain office scheduling, coordinate meetings, research information, contribute to committee work, create conference material, data entry and open/distribute mail.
• Handle time-sensitive tasks in an efficient and timely manner.
• Assist other PERB staff as needed.
• Other administrative duties as assigned.

Minimum Qualifications Promotion: Candidate must be on the Civil Service eligible list (Secretary 2 or Administrative Assistant 2) for this title at this location; or,

Transfer Opportunity: Candidates must be employed by New York State and have permanent status as an Administrative Assistant 2, Grade 15, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title that is within two salary grades of the Grade 15 level.; or,

Provisional Opportunity: Candidates must be employees of New York State and have at least one year of permanent competitive or 55-b/55-c service in any of the following titles: Administrative Assistant 1 (all parenthetics), Examination Composition Assistant, Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Secretary 1, Secretary 1 (Spanish Language), or Senior Data Entry Machine Operator.

If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title, and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.

Candidates who are not transferring from, or have formerly held, a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

Additional Comments PERB is a small agency with approximately 35 employees. Working in this atmosphere offers many benefits such as greater autonomy, wider project involvement, direct interactions with all levels of staff (giving you the opportunity to learn from their expertise), and the chance to work on a wide range of tasks to gain a deeper understanding of PERB’s mission. All of this can foster recognition amongst your co-workers and faster career progress.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Sandra Koslow

Telephone 518-457-2676

Fax

Email Address perb.sm.jobs@perb.ny.gov

Address

Street P.O. Box 2074, Empire State Plaza

Agency Building 2, Floor 18

City Albany

State NY

Zip Code 12220

 

Notes on ApplyingADDITIONAL: If interested in this position, on or before February 7, 2025, forward your resume’ and a cover letter indicating how you meet the minimum qualifications for this position to perb.sm.jobs@perb.ny.gov. Indicate the position title in the subject line of your email.

PERB is an equal opportunity employer and does not discriminate
on the basis of race, age, ethnicity, disability, sexual orientation,
gender, military status, religion, or any other prohibited category.