Position Information

NY HELPNo

AgencyCorrections and Community Supervision, Department of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Orange

Street Address Otisville Correctional Facility

57 Sanitorium Ave

City Otisville

StateNY

Zip Code10963

Job Specifics

Duties Description This item works in the Superintendent's office. Answers telephone, greets visitors, takes messages, responds to inquiries and forwards individuals to appropriate parties. Opens, reads, routes and distributes incoming mail and other materials. Tracks and coordinates assignments. Set up and manage paper and electronic files. Utilize and operate IT systems such as email, spreadsheets, word processing, printers, scanners, and copiers, and arrange repairs when needed. Performs data entry and maintains schedule, events, confirms appointments for clients, customers and supervisors. Coordinate conferences, meetings or special events and creates travel expense reports and travel arrangement. Locate files, complete forms, make copies of documentation and reply to correspondence. Compose, type and distribute reports, notes and correspondence. Take minutes, dictate and manage projects as well as provide training if needed to new staff.

Minimum Qualifications Open to New York State employees- Candidates must be reachable for appointment from the current Civil Service eligible list for Administrative Assistant 2, OR,
Transfer Opportunity- Candidates must have permanent status as an Administrative Assistant 2, and be eligible for lateral transfer, OR,
Promotion: One year of service as an Administrative Assistant 1 and be eligible for appointment from the Administrative Assistant 2 list for permanent appointment, OR,
Provisional Opportunity- Candidates must be qualified employees of New York State and have at least one year of permanent competitive or 55-b/55-c service in the following title: Administrative Assistant 1

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Susan Sinistorie, OA3 HR

Telephone 845-386-1490

Fax

Email Address Susan.Sinistorie@doccs.ny.gov

Address

Street Otisville Correctional Facility

57 Sanitorium Ave

City Otisville

State NY

Zip Code 10963