Position Information

NY HELPNo

AgencyHomeland Security and Emergency Services, Division of

TitleProgram Aide

Occupational CategoryOther Professional Careers

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 15%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 1220 Washington Avenue., Building 7A

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description Duties include but are not limited to:

• Independently respond to routine phone and email inquiries.
• Track and maintain various records and/or reports using various agency systems such as The Statewide Learning Management System (SLMS) / Learning Management System (LMS) / National Fire Incident Reporting System (NFIRS) / Scheduling Payroll Data System (SPDS).
• Utilize Microsoft Office Suite and various program specific applications.
• Perform the full range of supervisory responsibilities when needed,
• Assist with procurement activities; develop & maintain the office filing system and manage record maintenance activities.
• Perform other duties as required.

Training Specific Duties:
• Assist with the development and maintenance of training program design consistency.
• Assist with maintenance of training programs on the E-learning module of the Acadis Learning Management System.
• Assist with the preparation and formatting of lesson plans and course materials for training programs.
• Assist with obtaining and assessing instructor and student feedback on training programs.
• Update records and documentation of training programs across all Office of Fire Prevention and Control branches.

Administration Specific Duties:
• Review and process applications of New York State Certifications as found in the Minimum Standards for Firefighting Personnel in the State of New York.
• Review and process applications for the National Certification Program.
• Review and process requests for the participation of career fire departments in New York State in the Basic Fire Training Program and In-Service Training Program as required by New York State regulations.
• Review the proposed training schedule (verification that instructors are authorized to deliver requested course).
• Prepare the proposed training schedule, send confirmation, and add schedule to the Learning Management System.
• Review and process the State Fire Instructor Payroll Vouchers, pull correlating proposed schedules, verification that payment request is accurate for date, time, and location.
• Enter vouchers into the Scheduling payroll data system for processing at the appropriate rate of pay instruction, with correlating voucher number.
• Review and approve W9's uploaded into the LMS system when students are registering for the specified courses.
• Review and approve the Chiefs attestation form thru the specified email account.
• Create list of submissions of approved students and w-9 forms to designated email for processing of payment with invoice.
• Prepare and verify Monthly Stipend Reports.
• Update records and documentation of payments through the stipend program.

Minimum Qualifications Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a Program Aide and are interested in reassignment; OR Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 11 and eligible for transfer under Section 70.1, as appropriate of the Civil Service Law.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.


NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/MC

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave. Bldg 7A, 5th Floor

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 178174 in the subject line of your application email to HRresumes@dhses.ny.gov.