Position Information

NY HELPYes

AgencyUniversity at Albany

TitleOffice Assistant 2 (Keyboarding)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address SUNY Albany, Diversity and Inclusion

1400 Washington Avenue

City Albany

StateNY

Zip Code12222

Job Specifics

Duties Description Please note: Days M-F (In person)
Academic Year 8:30am-5:00pm
Summer 8:00am-4:00pm

• Provide office support for ODI office professionals.
• Schedule Inclusive Search Workshops and maintain database tracking system of attendees.
• Perform routine processing activities, including checking search submission forms for completeness and accuracy.
• Serve as primary contact for the ODI mailbox and ensure that all emails are timely answered.
• Assist with file digital management establishing new files by coding and numbering, creating folder, and compiling relevant material.
• Maintain and track communication with ongoing searches to ensure compliance with University’s search practices.




General Office Support

• Answer office main phone line, answer questions, and provide information to campus community regarding search-related activities and procedures. Refer other inquiries as necessary.
• Assist in gathering information for ODI year-end report such as number of completed workshops, attendance at workshops and events, number of searches, etc.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:

One year of clerical experience where most work time is spent performing keyboarding, data entry, chart compilation or arrangement, or various tasks involving typing into computerized systems. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):

Candidates must have a reachable score on the University at Albany Office Assistant 2 Keyboarding - ALBANY Exam List OR
Be a current NYS employee and have a current permanent appointment with 1 year of service as an Office Assistant 2 Keyboarding, or in a title eligible to transfer to Office Assistant 2 Keyboarding OR
Be a former NYS employee eligible for reinstatement to the title of Office Assistant 2 Keyboarding
May be filled from a mandatory reemployment list if one is in effect at the time of appointment.
Any resumes received that do not meet the above requirements as described will be deemed unqualified.

Preferred Qualifications:
• Experience utilizing Microsoft Office suite specifically Outlook, Excel, PowerPoint, and Word
• Strong verbal and written communication skills
• Experience in a customer service setting with the skills to build rapport and relationships.
• Organization and time management skills
• Accuracy and attention to detail
• Ability to handle confidential and sensitive information.
• Capacity to be proactive and use initiative.
• Strong work ethic
• Experience utilizing Microsoft Office Access

Additional Comments Please visit the following link to apply: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=184632

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources

Telephone 518-437-4700

Fax 518-437-4731

Email Address classifiedjobs@albany.edu

Address

Street Office of Human Resources

SUNY

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingPlease visit the following link to apply: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=184632


University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222