Position Information

NY HELPNo

AgencyOffice of Cannabis Management

TitleAdministrative Specialist 2 - VID 180096

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $84156 to $106454 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 1220 Washington Ave.

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description Reporting to the Administration Unit’s leadership for the Office of Cannabis Management (OCM), the incumbent of this position will be responsible for performing a wide variety of administrative duties to support the unit in managing administrative, recruitment, and training needs for OCM.
Duties include, but are not limited to:
• Collaborate with NYS Office of General Services (OGS) Human Resources (HR) staff (personnel, labor relations) on recruitment, training, and employee issues for OCM.
• Coordinate with OGS Training management team when necessary.
• Oversee onboarding activities for OCM.
• Contribute to and analyze data collection and metrics for reporting.
• Collaborate with OGS HR on employment outreach activities for recruiting, including the use of LinkedIn, statejobs.ny.gov, and other applicable tools.
• Collaborate with OCM managers and supervisors to provide information to OGS HR as needed and share information from OGS HR with OCM managers and supervisors as needed.
• Initiate and prepare requests to fill vacancies, justifications, and organizational charts for the purposes of filling vacant positions and any classification needs.
• Attend job fairs and other recruitment-related activities to advertise OCM to potential candidates.
• Serve as backup liaison for the Administrative Officer 4 with OGS HR.
• Oversee and monitor the maintenance of training records for OCM staff employees, ensuring compliance with all mandatory training.
• Assist OCM supervisors/managers with full range of Labor Relations concerns, including formal counseling, employee discipline, and employee grievances.
• Assist in the development and maintenance of OCM Policies and Procedures.
• Work in conjunction with program managers to manage traineeship training requirements and ensure all trainees complete necessary training in prescribed timeframes.
• Work closely with OCM Administration to develop Statements of Work (SOW) when OCM contracts training services, ensuring agency training need is thoroughly addressed in the documentation before contracts are sent to vendors.
• Oversee the SLMS mandatory training completions for the agency, including publishing agency completion rates and disburse regular reminders to staff of pending deadlines.
• Perform the full range of supervisory responsibilities.
• Perform other duties and special projects as required.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 21 or above and eligible for transfer under Section 52.6 of the Civil Service Law.

OR

Temporary Pending Canvass:
Candidates applying under this option must have applied for and have taken the Administrative Specialist 2 examination that was scheduled on December 7, 2024. Please visit https://www.cs.ny.gov/jobseeker/ for additional information on state examinations and to access the Administrative Specialist 2 Exam announcement.

Additional Comments NOTE:
• Travel may be required (approximately 5%), including during evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

The Office of General Services provides human resources support for the Office of Cannabis Management. To apply for this vacancy, candidates must email a detailed resume providing specific, verifiable information about their qualifying experience to HRresumes@ogs.ny.gov and they must reference the above posting number. This must be received in the OGS Division of Human Resources Management by the closing date, or your response will not be considered.

The Office of Cannabis Management (OCM) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. For a full version of OCM’s EEO/AA statement and benefits of joining OCM, please visit: About | Office of Cannabis Management (ny.gov).
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/JHG

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.