Position Information

NY HELPYes

AgencyTransportation, Department of

TitleOffice Assistant 1 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $43521 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Traffic Safety & Mobility Group

50 Wolf Road

City Albany

StateNY

Zip Code12232

Job Specifics

Duties Description As an Office Assistant 1 for the Region 1 Traffic Safety & Mobility Group responsibilities include but are not limited to:

• Answering telephones and appropriately responding to or referring inquiries made by the public, employees, vendors, and customers,

• Sorting and distributing mail,

• Maintaining records and files,

• Scan invoices received into the Statewide Financial System (SFS),

• Schedule appointments/meetings as necessary and entering visitor information into the Visitor Management System,

• Apply a working knowledge in all Microsoft Office products, specifically, Outlook, Word and Excel,

• Order office supplies for the Traffic Safety office,

• Assist Traffic System Technician staff in Waterford up to 2 days per month or as needed with data entry

• Serve as an IT Requestor for Region 1 Traffic,

• Prepare routine correspondence related to speed limit reduction requests, traffic signal requests and general concerns regarding the safety of state highways within the Region,

• Provide assistance to the Program Aide which may include Personnel, Purchasing, and Training related activities such as:

o Tracking, filing, and maintain Highway Work Permit files
o Reconcile p-card transactions for office related purchases
o Assist with SFS monitoring of eSettlements invoices as well as Match Exception invoices
o Distribute and track training related information for office staff
o Assist with tracking of evaluations/probation reports for Region 1 Traffic Safety & Mobility employees
o Assist with Personnel & Hiring tasks, including setting up interviews

• Perform other office support duties as required.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

There are no minimum education or experience requirements for this title.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
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The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Danielle Follett

Telephone

Fax 518-457-1570

Email Address HR-Personnel@dot.ny.gov

Address

Street NYS Department of Transportation

50 Wolf Road

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R01-25-016 and last name in the subject line and referenced in the letter of interest no later than February 10th, 2025 to HR-Personnel@dot.ny.gov.