Position Information

NY HELPNo

AgencyState Comptroller, Office of the

TitleADMINISTRATIVE ASSISTANT 2 Item#00039

Occupational CategoryAdministrative or General Management

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $58046 to $70317 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 110 STATE STREET

City Albany

StateNY

Zip Code12236

Job Specifics

Duties Description o Opens, reads, routes, and distributes incoming mail or other materials and answers routine letters.
o Description of Tasks Performed to Complete Activity:
o Review and scan incoming mail and emails to be logged and routed to correct divisions.
o Monitor General Inquiry Email box.
o Read all incoming emails.
o Respond to the constituents and forward the emails to the correct division.
o Provide administrative support to the Exec. Director and Operations Manager.
o Maintaining the Division’s calendar.
o Printing daily information for the Executive Director.
o Make travel arrangements and submit reimbursement requests.
o Order supplies and reconcile statement in SFS.
o Track the progress of requests and update the information.
o Assign drafting assignments to the writers.
o Maintain and update and excel spreadsheet regarding all writing assignments.

Minimum Qualifications Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c
program (see below), or eligible to transfer to this title under Section 70.1 of the Civil Service Law.

70.1 Transfer:
For 70.1 transfer to an Administrative Assistant 2, SG-15 you must have one year of permanent competitive service in an approved title allocated to SG-13 or above.
To determine if you your current Civil Service titles is eligible for transfer to this title, visit the Career
Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

55b/55c Program appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Additional Comments Knowledge, skills, and abilities:
Proficient in Microsoft Suite, such as Word, Excel and PowerPoint.
Strong attention to detail
Ability to multitask and prioritize
Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.
Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Jennifer Brantigan

Telephone 5184741924

Fax (518)-486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:

https://www.osc.ny.gov/jobs/openings/administrative-assistant-2/022533
Reference Item #00039-JMB on your cover letter for proper routing.

Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments.
If you have questions about this vacancy, please contact this Division representative:
Division Contact: Marianne Follano
Email Address: mfollano@osc.ny.gov