Position Information

NY HELPNo

AgencyTaxation & Finance, State

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address WA Harriman State Campus

City Albany

StateNY

Zip Code12227

Job Specifics

Duties Description Under the direction of a Human Resources Specialist 1, the incumbent will ensure employee compliance with Time and Attendance rules and administer various leave programs. The Program Aide must be able to perform the following essential functions:

· Develop a thorough understanding of the Attendance and Leave Rules that govern NYS employees, act as agency liaison with the Business Services Center for Time and Attendance.
· Review various documents to determine entitlement and ensure compliance with all applicable rules for employees requesting a leave of absence, either with or without pay, including Family Medical Leave.

· Oversee the administration of certain salary continuation programs offered by the State including the leave donation program, the sick leave at half pay program, Military leave entitlement, Workers' Compensation program, etc.

· Administer health insurance benefits for Tax employees by completing transactions in NYBEAS and by communicating with the Employee Benefits Division at Civil Service.

· Research complex inquiries from employees, supervisors, managers, Union personnel, etc. regarding time and attendance issues utilizing a variety of resources.
· Communicate effectively via telephone, in writing and/or in person with a variety of staff and other agency personnel.
· Use and navigate computer systems; learn, maintain and update skills in computer technology.

· Multi-task and prioritize assignments; organize workload and files.

· Present information at employee orientation programs.
· Assist in the preparation, review, evaluation, and analysis of EBU inventory and performance metrics reports of reports.

· Maintain confidentiality of information and exercise good judgment.

· Meet department's time and attendance rules and regulations.

Minimum Qualifications The ability to fill this/ these position(s) is subject to DOB guidelines for processing personnel transactions. Note: A budget waiver is not required to fill positions via transfer to lateral or downward level positions within the same Department or to change line items within the same funding source; or to replace employees who have been terminated during their probationary periods. The selected candidate must be eligible for appointment in accordance with the provisions of the Civil Service Law, Rules, and Regulations.

If mandatory rehiring lists exist for this title, appointment other than reassignment must be made from these lists. If there are no acceptors from these lists, appointment may be made using the following:

Eligibility for appointment:
a) Employees who are currently serving in the same title are eligible for reassignment without change in title or status:
b) Candidates reachable on the appropriate eligible list for this title and location;
c) Employees eligible for transfer.

Additional Comments New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Sonia Parsons

Telephone 518-457-9791

Fax

Email Address tax.sm.Tax.Recruitment.Team5@tax.ny.gov

Address

Street WA Harriman State Campus

Building 9, Room 256

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified candidates should submit a letter of interest and resume indicating current title and how you qualify. Please reference the vacancy ID number, and the title of this position in your response to this posting.