Position Information

NY HELPYes

AgencyGeneral Services, Office of

TitleOffice Assistant 1 (HELPS) - VID 181920

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36232 to $44828 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7 AM

To 3 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 1220 Washington Ave

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description • Update the all-bulletin boards (outside maintenance office) with important information for ground and maintenance staff.
• Maintain appropriate office supply levels for the Maintenance Office and Campus Mangers Office
• Provide phone and office coverage to Campus mangers office when necessary.
• Enter all waste and 3R’s landfill weight tickets for the Campus in AIM. Runs report for review.
• Runs reports from AiM to provide to management such as overtime rotations, overdue work orders, etc.
• Enters tenant customer requests in AiM for the entire Campus building portfolio.
• Enters vehicle mileage for over 100 Campus vehicles monthly.
• Provides keys to and assigns vehicles for daily use by maintenance and grounds staff.
• Collects vehicle attestations from the Campus Maintenance and Grounds staff annually. Collects vehicle policy attestations from vendors along with a copy of their driver’s license.
• Enters all customer requests in AiM for the Campus and assign as appropriate.
• Perform other duties as assigned.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

There are no minimum education or experience requirements for this title.

Applicants may be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 06 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/KE

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.