Position Information

NY HELPYes

AgencyState Comptroller, Office of the

TitleAdministrative Specialist 1, SG-18, Administrative Specialist Trainee 2 (SG-16), Administrative Specialist Trainee 1 (SG-14)(NYHELPS) item # 05139

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Job Specifics

Duties Description Purchasing Support for OOO
• Monitor email for incoming work requests to purchase products/services; renew purchase orders; and approve invoices
• Conduct purchases in alignment with OSC rules and procedure

Coordinate Personnel Activities for the Office of Operations (OOO)
• Check with supervisor/management on requests to fill vacancies to determine if they are in accordance with approved staffing plans.
• Review duties statements submitted by bureaus for positions requested to fill to ensure completeness. This includes working closely with OHR to facilitate requests for further information/clarification to ensure that duties statement is in line with the Civil Service classification standard.
• Work with supervisor and/or the Office of Human Resources (OHR) in obtaining pertinent information regarding staffing procedures/guidelines and implementing those procedures/guidelines appropriately and accurately (e.g., ARTL lists, provisional appointments, rehire retirees, reinstatements, etc.).
• Processes requests to fill vacancies timely.
• Submits communication regarding staffing changes/updates to other units within OOO (i.e., CIO, Training & Communications, appropriate bureau staff, etc.).
• Answers questions from program managers and staff.
• Provide eligible lists, resumes and information regarding eligibility of candidates to OOO bureau contacts.
• Serve as Personnel Liaison and represent OOO at meetings.
• Determine and analyze what titles/appointments require special handling and communicate such to bureau contacts (e.g., CMS 1, SPE 1, Payroll Analyst 1 & Accountant traineeships, decentralized lists, transcripts, transfer acknowledgement, etc.).
• Research, analyze and identify solutions to various HR issues within OOO bureaus. Consult with OHR and ensure that solutions are appropriate and all policies and procedures are adhered to.
• Provide accurate employee and position data to OOO management as requested.
• Publish OOO job postings.

Coordinate Onboarding & Offboarding for OOO
• Submit appropriate requests to on-board/off-board OOO employees in order to provision/de-provision equipment, software, system, and folder accesses.
• Submit appropriate requests to pause/reactivate system and folder accesses when employees go on extended leave and return.
• Submit requests timely and accurately according to established templates, rules, and procedures.

Space Management
• Serve as division building coordinator
• Facilitate workstation move requests through coordinating activity among customers and service providers
• Facilitate workstation modification requests through coordinating activity among customers and service providers.

Projects
• For small-to-medium scope projects, performs customary project management activities such as maintaining a plan, coordinating activities, communicating across the stakeholder community, and delivering status reports through various means
• Assists in identifying and implementing solutions to problems facing the business, or opportunities the business is seeking to capitalize on.

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:

Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to the Administrative Specialist Trainee 1, you must have:
• A bachelor’s or higher degree.

For appointment to the Administrative Specialist Trainee 2, you must have:
• A bachelor's degree AND one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
OR
• A Juris Doctor, master's or higher degree in a field related to the position being filled

For appointment to the Administrative Specialist 1 (SG-18), you must have:
• A bachelor's degree AND two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
OR
• A Juris Doctor, master's or higher degree in a field related to the position being filled AND one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

NOTE: Professional experience must be performing the duties at the full performance level of the position. Additionally, hiring agencies have discretion in determining whether a degree is related to the duties of the position.
Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1, 52.6 or 70.4 of the Civil Service Law.

For 70.1, 52.6 or 70.4 transfer to an Administrative Specialist 1, salary grade (SG)-18, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to a SG-16 or above. SG-12 or above for a Trainee 1, SG-14 or above for a Trainee 2, depending on qualifications.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level SG-18 position.

55b/55c Program appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Traineeship salary information:
The position may be filled at the Administrative Specialist Trainee 1 equated to SG-14 ($53,764), Administrative Specialist Trainee 2 equated to SG-16 ($59,994), or full performance Administrative Specialist 1 SG-18 ($66,951) based on the candidate’s education, experience, and previous state service. Salary is nonnegotiable.

Candidates hired at the trainee level will be advanced to the full performance Administrative Specialist 1 SG-18 following successful completion of the traineeship

Additional Comments Knowledge, skills, and abilities:
• Demonstrates strong planning and organization ability.
• Detail oriented, self-motivated, and willing to take on new assignments.
• Demonstrates a strong service mindset and related behavior.
• Demonstrates teamwork across organizational boundaries.
• Demonstrates flexibility and adaptability.
• Demonstrates ability to manage multiple priorities.
• Demonstrates comfort and effectiveness in communicating with all employee types (employees, supervisors, managers, executives)
• Demonstrates accountability for actions.
• Demonstrates ability to communicate clearly, succinctly, with proper use of language and grammar, and tone.

Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.

OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Jaylin Frese

Telephone 5184741924

Fax (518)486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to https://www.osc.ny.gov/jobs/openings/administrative-specialist-1-trainees/042543, Reference Item #05139-JCF on your cover letter for proper routing.

Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments.

If you have questions about this vacancy, please contact this Division representative:
Division Contact: Cristina Shord
Email Address: cshord@osc.ny.gov